Accounts Payable Associate
Job Description
Accounts Payable Associate for Ovivo Electronics USA your primary duties will be to handle Accounts Payable and other General Accounting tasks.
WHAT YOU WILL DO:
- Create/maintain vendor records; ensure the proper documentation is kept on file.
- Assist in account 1st and 2nd verification for vendors and customers with team.
- Work closely with Purchasing, Shipping/Receiving, and others within the organization to obtain proper approvals prior to vouching or paying vendor invoices.
- Code, vouch, post, and pay vendor and/or intercompany invoices in ERP system (Syteline).
Ensure all documents relating to the above are scanned and verified.
- Process the payments to Vendors in time based on the due day on AP aging report via ACH/Wire/Check, and record the payment transactions in ERP system (Syteline)
- Monitor and complete the bank payment verification such as positive pay and check verification report
- Support the monthly close process and JEs
- Reconcile AP accounts to the sub-ledger on a monthly basis.
- Enter and reconcile Concur/company credit card transactions, as assigned.
- Duties may include handling inter-company transactions (ICPOs & bill backs).
- Provide audit-related information, as needed.
- Process and reconcile company credit card transactions, including credit card processing and related documentation.
- Review Concur expense reports and perform the expense journal entries on a timely basis inclusive of project expense allocations.
- Research and analyse problems and follow up on any related inquiries.
- Other duties as assigned.
- Perform all work in accordance with established safety procedures.
Position Details
- The position will be in our Plano, TX location. The position is full-time and non-salaried (hourly).
- The base hours of work are a regular 40-hour work week, Monday to Friday, 8:00 AM to 5:00 PM with the potential for extended work hours based on the business needs.
Minimum Qualifications:
- Two years accounting experience, preferably in a manufacturing or construction environment.
- Proficiency in Word, Excel, Adobe application programs. Ability to learn company standard software.
- Ability to understand and apply basic mathematical concepts such as addition, subtraction, multiplication, and division.
- Basic knowledge of accounting rules and regulations. Ability to pay attention to detail, multi-task and prioritize as required. Self-starter and be able to work under pressure to meet deadlines.
- No immigration sponsorship available for this position
Preferred Qualifications:
- Associate or Bachelor’s Degree from a college or university preferred; however, experience and skills will be considered.
- Experience with Concur, Syteline, or equivalent software
- Ability to apply principles of logic to daily routine practical problems. Ability to make decisions requiring the use of different variables applied to standard situations.
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Annual or Hourly Compensation Range:
Benefits
Ecolab provides the following benefits: medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401k, pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full-Time Associates), discount on day care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program, on-Site childcare and fitness facilities may be available at select Ecolab locations. Click here for additional benefits information. If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.
Potential Customer Requirements Notice
To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:
- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.
Nuestro compromiso con una cultura de inclusión y pertenencia
Ecolab está comprometido con el trato justo e igualitario de todas las personas colaboradoras y postulantes, y con la promoción de los principios de igualdad de oportunidades en el empleo. Reclutaremos, contrataremos, promoveremos, transferiremos y brindaremos oportunidades de desarrollo con base en las calificaciones individuales y el desempeño laboral, en todos los aspectos relacionados con el empleo, la compensación, los beneficios, las condiciones laborales y las oportunidades de crecimiento. Ecolab no discriminará a ninguna persona colaboradora ni postulante por motivos de raza, religión, color, credo, nacionalidad, estado de ciudadanía, sexo, orientación sexual, identidad y expresión de género, información genética, estado civil, edad o discapacidad.