Administrative Professional 4 - Capital Programs -20057029 - Garfield Hts., Cuyahoga County

 

Ohio Department of Transportation District 12 - Administrative Professional 4 - Capital Programs - Garfield Heights, Cuyahoga County - PN 20057029

What You Will Do:

The ODOT District 12 Capital Programs Department has a position available that is essential to ensuring the efficiency of consultant contract management.  This is a great opportunity to join a high-performing staff focused on personal and professional growth, teamwork, and public service.    If you are a highly motivated individual who values challenging work and a good work/home life balance, consider how you can excel in the following tasks as the Administrative Professional on the Consultant Contracts Management team:

 

• Review and process contract invoices of engineering consultants and outside agencies (e.g., NOACA, railroads, Local Public Agencies-LPA, etc.) Monitor, manage, and coordinate schedules for consultant marketing meetings (Meet & Greet) and internal meetings.

• Assist with the consultant proposal selection process (Letters of Interest-LOI) including coordination among selection team, gathering and organizing information, summarizing discussions, and developing feedback.

• Tracking and working with project managers on consultant billing, schedules, and evaluations.

• Monitoring prompt payment of subconsultant invoices and submittals.

• Helping craft valuable feedback for consultants.

• Providing assistance and troubleshooting for standard invoice templates.

• Ensuring compliance with record retention schedules for consultant contracts.

• Prepare reports detailing the status, progress, and performance of consultant contract management, such as invoices, program distribution, consultant evaluations, etc.

• Provide both internal and external customer service as a point of contact and liaison for the department.   

• Work with subject matter experts and program managers to help identify efficiencies, needs, and the data required to make informed decisions and ensure program implementation.

Who we are looking for:

The ODOT District 12 Capital Programs Department is seeking a motivated individual who embodies public service, has attention to detail, is cooperative, and demonstrates persistence in following through on tasks.  The candidate should have a good understanding of the Microsoft Office Suite applications such as Word, Excel, and PowerPoint.  Proficiency with Microsoft Power BI is preferred.  Strong communication skills are essential for interacting and building relationships with department staff and outside consultants.   Candidates who value and pursue professional development can build upon their expertise and experience by utilizing the many training opportunities available to ODOT employees.  If you are someone who takes pride in your work, excels at customer service, thrives on continuous improvement, and values a team environment, then you will fit in with the culture at ODOT District 12!

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2,16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION. 

All bargaining unit and exempt new hires to ODOT must serve a one-year probationary period. 

This position is overtime eligible based on FLSA Standards.

If this position is filled internally, the wage rate will be determined in accordance with the Ohio Revised Code.

 
Background Check: The final candidate selected for this position will be required to undergo a criminal background check. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. 

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.