Food Service Event Coordinator
Job Description
Notice of Opening Posting #4029
Posting Date: 6/11/2026 � Until Filled
Reports To: Food Service Director
Beginning: August 1, 2026
Hours: 40 hours per week
Monday � Friday
School Year/Full-Time
Position: Food Service Event Coordinator
Coordinate and execute district events, concessions, and food service operations while supporting inventory management, vendor coordination, and customer service across West Ottawa Public Schools.
Job Opportunity: Join the West Ottawa Public Schools Team!
About West Ottawa Public Schools
West Ottawa Public Schools is a vibrant, student-centered district dedicated to academic excellence, innovation, and community engagement. Serving a diverse population of learners, the district fosters an inclusive environment where every student is empowered to reach their full potential. With a strong commitment to equity, collaboration, and continuous improvement, West Ottawa is a place where educators and staff make a lasting impact every day.
Position Overview
West Ottawa Public Schools is seeking a highly organized and service-oriented Event Coordinator to support district-wide events, concessions, and food service operations. This position is responsible for coordinating event logistics, overseeing concessions and banquet-style operations, managing inventory, supporting vendor coordination, and ensuring high standards of customer service, cleanliness, and food safety.
This is a 210-day salaried position with flexibility to assist in other food service operations and fill staffing needs during lighter event weeks.
Key Responsibilities
- Coordinate and execute district-wide events, concessions, and banquet-style operations
- Assist with preparation and setup for event needs, including food and beverage coordination
- Perform opening and closing procedures for events and facilities
- Ensure district standards for cleanliness, customer service, food safety, and product quality are consistently met
- Verify inventory before and after events and assist with inventory tracking and ordering processes
- Coordinate with vendors and assist with deliveries, supplies, and operational needs
- Support and oversee event staff and volunteers during district events
- Assist in maintaining equipment and recommending repairs or replacements as needed
- Fill in as needed in other food service roles to support department operations
- Assist in additional Child Nutrition and food service responsibilities as directed
- Maintain accurate records and communicate effectively with staff, vendors, and community partners
- Be available to work evenings and weekends based on event schedules
- Perform other duties as assigned in support of district operations
Qualifications
- Associate's or Bachelor's degree preferred, or equivalent experience in hospitality, event coordination, food service, or related field
- Minimum of two years of experience in event coordination, concessions, hospitality, or food service operations preferred
- Experience leading teams, volunteers, or event staff preferred
- ServSafe certification or ability to obtain certification
- Strong organizational, communication, and problem-solving skills
- Ability to manage multiple tasks in a fast-paced environment
- Ability to operate technology systems including Microsoft Office and inventory/order tracking systems
- Demonstrated commitment to customer service and collaboration
- Ability to work effectively in a culturally and economically diverse environment
Ability to lift up to 40 pounds and perform physical duties associated with event setup and operations
Why West Ottawa?
- Supportive and collaborative professional community
- Competitive compensation and a comprehensive benefits package
- Opportunities for professional growth and leadership development
- Innovative programs and resources that empower staff and students
A welcoming community that celebrates diversity and achievement
Schedule & Classification
- 210-day salaried position
- Exempt status
- Flexible schedule based on district event needs