Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Work Order & Request Management:

• Process maintenance requests and create work orders with accurate specifications and priority levels.

• Track work orders from initiation to completion and follow up to ensure timely resolution.

• Coordinate scheduling between technicians, contractors, and building occupants.

Vendor & Contractor Management:

• Schedule preventive and corrective maintenance with approved vendors.

• Obtain competitive quotes for repair and maintenance projects.

• Process contractor access requests, including security clearances and permits.

• Maintain contractor databases and ensure current documentation including insurance certificates, licenses, and safety certifications.

Documentation & Records Management:

• Maintain asset and equipment tracking systems with maintenance histories.

• Organize building files including floor plans, equipment manuals, and maintenance logs.

• Manage inspection reports, compliance records, and service contracts to meet audit and regulatory standards.

Communications & Stakeholder Relations:

• Serve as primary contact for facility-related inquiries from vendors, and client.

• Respond to emails, phone calls, and in-person requests.

• Notify clients of scheduled maintenance and coordinate communication between clients.

Meeting Support:

• Schedule meetings, site inspections, and walkthroughs.

• Prepare agendas, take minutes, and track action items.

Financial Administration:

• Process invoices and match to work orders and purchase orders.

• Track budgets, monitor expenditures, and consolidate monthly expenses.

• Maintain expenditure records and prepare documentation for budget reviews.

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.