Legal Administrative Assistant

This position requires you to be working in office, 3 days per week, from our Bala Cynwyd, PA office.

Position Summary

The Legal Administrative Assistant plays an important role in the company's daily operations by working closely with personnel in all of our functional areas to manage the progression of contracts through our Law and Compliance Department, including our internal CRM system. The Legal Administrative Assistant must be a responsive, detail-oriented team player with strong communication skills and the ability to manage varied responsibilities in a fast-paced environment. Must also have strong technical skills, especially as related to Word, Excel, Adobe. Must also be able to learn new tools.  

Key Responsibilities

• Administers the company’s contracts through its lifecycle processes and ensure compliance with internal policies and procedures.
• Assists company personnel with all aspects of the contracts process.
• Provides status updates on contracts as needed and handles the contract signing process. 
• Collects and archives contracts and required internal approvals in accordance with company policies and procedures.                       
• Acts as a subject matter expert and resource on the company’s contracts management system, providing training and expert support to all users.
• Administers and maintains the contract management system, updates user profiles, workflows and templates.
• Serves as a back-up to the company’s Corporate Paralegals. Reviews and distributes notifications received from the company' s statutory agent.
• Attends and coordinates weekly meetings with in-house and external counsel and various company departments. Maintains meeting trackers.
• Drafts and edits various contracts under the supervision of the company’s legal counsel, such as, termination letters and NDAs. Reviews NDAs and works with company's legal counsel to address redlines. 
• Maintains the company's form agreements files.
• Prepares and distributes reports on contracts department performance metrics.
• Prepares a weekly report showing all open contract items and how many contracts the legal team has moved forward.
• Assists with, or manages special projects related to the company's contracts function.
• Performs other duties as assigned from time to time.

Education and Experience

• A minimum of 5 years’ experience in administrative role.  
• Strong working knowledge of Office Suite, Word, Adobe, Excel.
• Contracts drafting and negotiation skills are helpful, but not required.
• Bachelor’s degree required. 
• Paralegal experience and Paralegal Certification preferred but not required.

Knowledge, Skills and Abilities

• Working knowledge of a wide variety of agreements, including nondisclosure agreements, master services agreements, statements of work, merchandising vendor agreements, government contracts and other agreements is required.
• Strong written and verbal communication and interpersonal skills.
• Sound judgment, critical thinking and decision-making skills.
• Excellent time management skills and the ability to prioritize work.
• Strong attention to detail and organizational skills with the ability to multi-task and meet deadlines.
• Ability to adapt to changing priorities and demands, effectively handle sensitive and confidential information, work effectively as part of a team and work well under pressure.
• Desire to learn and undertake additional, progressive levels of responsibility.
• The ideal candidate will have a strong, practical background in, administrative duties, including but not limited to manipulating documents in Word, Adobe, Excel. Must have strong proficiency in these tools and with Office. An understanding of contracts and the contracts administration process, gained in either a law firm or in-house environment, is a plus.

Benefits 

• Medical, dental, and vision benefits
• Life insurance
• Short Term Disability
• Supplemental benefits
• 401(k) with company match
• PTO and holiday pay
• On-demand pay partner (DailyPay)
• Reduced benefits available for part-time team members

Pep Boys is an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. 

 

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