IT Project Coordinator

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships.  We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

Location: Kraków

Hybrid model 3 days per week in the office /2 days for a parent of a child up to 4 years old

About the team:

The Capital Partners Project Coordinator supports the delivery of cross-functional projects and programs across the full project lifecycle. This role is responsible for coordinating project activities, maintaining plans and documentation, tracking risks and issues, and ensuring smooth execution against defined goals, timelines, and budgets.

The Project Coordinator works with stakeholders to understand business and technology objectives, support scope definition and deliverables, assist with resource planning and tracking, and ensure clear, consistent communication throughout the lifecycle of each initiative.

In our team, you will be responsible for:

• Coordinate strategic program development, planning, and end-to-end project execution
• Partner with product and discipline owners to define business cases, budgets, and delivery plans
• Ensure alignment of project scope, objectives, and deliverables with program strategy and business priorities
• Build and maintain integrated plans across schedules, resources, and estimates
• Identify risks, dependencies, and critical path activities, implementing mitigation strategies early
• Lead execution of complex projects from requirements through delivery and production readiness
• Manage budgets, resources, timelines, and change control to ensure successful outcomes
• Facilitate collaboration across stakeholders and align teams around shared goals and priorities
• Provide clear status reporting, insights, and decision support to sponsors and stakeholders
• Apply best practices in project management (incl. Agile/Scrum), supporting team structure, ceremonies, and effective delivery

What we’re looking for:

• Build and maintain strong relationships with stakeholders, including leadership and internal project teams
• Communicate proactively to align expectations, business goals, and provide timely updates
• Present project and program updates to leadership and oversight forums
• Ensure compliance with project standards, documentation, and SDLC requirements
• Identify and drive improvements in team effectiveness and operational efficiency
• Bachelor’s degree or equivalent experience, with a minimum of 5 years in project environments
• Strong knowledge of project management principles, tools, and methodologies
• Experience with tools such as CA PPM, Monday.com, MS Project, Jira, Confluence, and MS Office
• Proven leadership, stakeholder management, risk management, and problem-solving skills
• Ability to prioritize, adapt, and deliver in fast-paced environments, with strong communication and interpersonal skills

What we Offer:

• To encourage cultural awareness and philanthropy, BBHers have 1 Culture Celebration Day and 1 Community Service Day in addition to their paid standard vacation allowance
• Private medical care
• Life Insurance
• Employee Assistance Program - offering independent and confidential counselling services for you and your family. You can get support for topics including family, marriage and relationships, finances, and legal issues.
• Professional trainings and qualification support
• Wellbeing Program
• Online Social Fund benefit platform
• Social, sport and integration events
• Onboarding Program for new hires

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. 

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation.  As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.