Job Description

Purpose of the role

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed. 

Accountabilities

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

Analyst Expectations

• To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise
• Thorough understanding of the underlying principles and concepts within the area of expertise
• They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
• Will have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Takes responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies / procedure appropriately.
• Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Make evaluative judgements based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
• Guide and persuade team members and communicate complex / sensitive information.
• Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

The Personal Assistant to the Head of Government and Regulatory Relations provides dedicated executive and administrative support, ensuring the smooth running of a complex and fast-paced function that engages with senior internal stakeholders, regulators, policymakers, and external partners. Acting as a key point of coordination, the role is responsible for managing an extensive and dynamic diary, organising a high volume of regulatory and stakeholder meetings, and supporting engagement with regulatory bodies, including the ECB and other key regulators. The successful candidate will coordinate domestic and international travel, manage expenses, oversee invoice processing and budget administration, and support team activities such as vacation tracking and team events. The role also includes organising public policy engagements, including stakeholder dinners, roundtables, and other events, while preparing agendas, briefing materials, and accurate minutes for senior leadership meetings involving complex regulatory and technical discussions. Working with both internal and external stakeholders, the individual will manage competing priorities, handle confidential information with discretion, proactively resolve scheduling challenges, and ensure the seamless execution of key government affairs and regulatory relations activities.

To be successful as a Personal Assistant, you must have the following essential skills

• Proven experience providing executive or personal assistant support to senior leaders, with the ability to manage complex diaries, travel arrangements, and high-volume meeting schedules
• Exceptional organisational and stakeholder management skills, with experience coordinating across senior internal stakeholders, regulators, government bodies, and external partners
• Excellent written and verbal communication skills in English and French, including the ability to accurately take minutes and prepare meeting materials for senior-level discussions involving complex or technical subject matter
• Demonstrated ability to manage multiple priorities in a fast-paced environment, exercising sound judgement, discretion, and attention to detail when handling confidential information
• Proficiency in Microsoft Office applications, with experience supporting budget administration, invoice processing, reporting, and general team administration activities

You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills.

This role is located within our Paris office.

Minimum: €50,000

The minimum salary information above includes only annual full-time equivalent base salary and typically represents the lowest level of pay for this role. The actual pay rate will reflect the responsibility level of the role and experience level of the individual. It does not include any other type of compensation or benefits that may be available.

Barclays employees are also eligible for a suite of competitive country-specific benefits.

This position is eligible for an incentive award.