Job Description
Job Description: - Assistant Manager -Logistics
Reporting to: - Supply Chain Manager
Job Description:
- Supervise inbound shipping activities and make sure that they are carried out in a time efficient manner
- Communicate customer issues with operations team and devise ways of improving customer experience, including resolving problems and complaints
- To manage all imported items can be delivered within lead time
- Maintain the Import Tracking Sheet
- Store the Import Documents in the folder - Supplier wise
- Coordinating with Buyer as well as CHA/ FF for Import the shipment
- Review DSR
- Update the shipment tracking details to Buyer/ Requestor
- To support overall supply chain operation including planning and delivery of goods and support purchasing matters.
- Posting of Invoice in ERP systems along with E tax invoice.
- Maintain the Sales Sheet
- Store the Export Documents in the folder - Invoice wise
- Coordinating with Internal team, Transporter/FF/ CHA and Customer for Export the shipment
- Update the shipment tracking details to Customers
- Schedule daily and weekly dispatches
- Coordinate with warehouse staff to ensure proper storage and distribution of products
- Monitor and report on transportation costs
- Ensure shipping documents are properly filed
- Research and suggest cost-effective shipping methods
- To do ARC with Service providers
- Store contract copies in the folder - Service Providers
- Review timely for renewal
- To arrange daily orders picking process
- Coordination and arranging Transportation
- To check order quantity and loading quantity.
- To supervise, monitor and train the new staff and their subordinates.
- Supervision all warehouse manpower
- Maintaining all records of dispatches.
- To coordinate and support other departments on stock transaction, materials movements, including Quality samples.
- Perform analysis of warehouse operations and create reports on a periodic basis
- To support sustainability activity of company by providing timely data for scrap, plastic import for annual filing as well as EPR purpose.
- Upload forecast in D365 based on S&OP
- Send Open SO to customers
- Share OA to customers and store in the folder for records
- Submit Provision as per service providers to Finance
- Maintain TP requests from all customers and share every week on Friday
- Follow the process of TP
- Share the TP with customers as per request
Job Requirements
- Experience & Educational Requirements
- At least 6-8 years’ experience in related field
- Able to use email, internet and Microsoft Office
- Skills or Competencies Requirement
- Excellent verbal, written in language of English
- Must have Excellent analytical, problem-solving & organizational skills
- Ability to work in a team
- Proactive & service oriented
- Problem Solving Skills
- Good Personality
- Good Negotiation skills
- Persistent with good manners, commitment, open-minded and eager to learn
- Energetic, organized, strong communication skills, good leadership and decision making are highly recommended
Responsibilities:
1) Operations Management: Supervise others working within established operational systems.
2) Incoming Goods: Manage a medium-sized, medium-complexity warehouse and stores using existing procedures, and develop new procedures when required, to ensure that all goods and supplies are stored and recorded appropriately.
3) Outgoing Goods: Cultivate an understanding of packaging needs and develop ideas for prototypes to support the packaging process.
4) Inventory: Manage inventory for a major site or large factory, following existing procedures to identify any issues and solve problems.
5) Leadership and Direction: Explain the local action plan, to support team members in their understanding of what needs to be done, and how this relates to the broader business plan and the organization's strategy, mission, and vision; motivate people to achieve local business goals.
6) Work Scheduling and Allocation: Assign short-term work schedules to a team of subordinates in order to achieve expectations while following established timelines.
7) Inventory Control: Carry out a range of inventory-control activities either to support others or to fulfill the requirements of the role.
8) Health, Safety, and Environment: Follow the organization's health, safety, and environment (HSE) policies, procedures, and mandatory instructions to identify and mitigate environmental risks and risks to the well-being of self and others in the workplace; instruct the team in safe working methods; identify instances of risky behaviors within the team and take appropriate action, escalating serious issues as appropriate.
9) Performance Management: Respond to personal objectives and use performance management systems to improve personal performance; or monitor the performance of the team, allocate work and review completion, take appropriate corrective action to ensure timeliness and quality, and contribute to formal individual performance management and appraisal.
10) Operational Compliance: Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate.
11) Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
Educational Requirements: Short-Cycle Tertiary Education
General Experience Requirement: Experience enables job holder to deal with the majority of situations and to advise others (Over 3 years to 6 years)
Managerial Experience Requirement: Experience of supervising and directing people and other resources to achieve specific end results within limited timeframes (13 months to 3 years)