Administrative Assistant - Commercial Real Estate

Administrative Assistant - Commercial Real Estate

On behalf of our client, Procom Services is searching for a Administrative Assistant - Commercial Real Estate for a contract opportunity in San Francisco (Financial District), CA.

Administrative Assistant - Commercial Real Estate Job Details

The successful candidate will be able to demonstrate core competencies in the following areas:

• Provide administrative support for REMS management team. Administrative duties include, but are not limited to, phones, mail, supplies, correspondence, filing, copying and faxing
• Establish and maintain strong and positive relationships with all property tenants, vendors, and contractors.
• Establish and maintain property, lease and vendor files (including but not limited to contact lists, inventory lists, correspondence, etc).
• May assist with monitoring aged receivables and collection efforts on a monthly basis
• Assist Property Management staff in preparation of various reports including, but not limited to, monthly and quarterly reports.
• Assist in maintaining service contracts, tracking expirations and prepare bid packages when necessary.
• Assist with coding invoices for payment and processing
• Receive and log work order calls, create and dispatch work orders, or facilitate and maintain tenant work order system such as IMPAK. 
• Track vendor and tenant certificate of insurance expiration dates, request renewals, ensure compliance with standard coverage terms and conditions.
• Other duties as assigned.

Administrative Assistant - Commercial Real Estate Mandatory Skills

The successful candidate will possess the following required degrees, certificates or competencies:

• Proficient in Microsoft Office Suite.
• Familiarity with real estate software such as Yardi, MRI, etc.
• Familiar with contract and leasing agreements preferred.
• High School Diploma or GED required.
• 0-2years Real Estate/Property Management administrative experience preferred.
• Independent, self-starter, team player, attention to detail.
• Provides high degree of professional customer service to both internal and external parties.
• Excellent communications and organization, follow-through and follow-up, meet commitments and deadlines.
• Ability to work well under pressure with strong personalities.

Administrative Assistant - Commercial Real EstateStart Date

ASAP

Administrative Assistant - Commercial Real Estate Assignment Length

3 to 4 months

All your information will be kept confidential according to EEO guidelines. Please send your resume in Word format only.