Facilities Administrator and Receptionist

At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people. 

We are looking for Facilities Administrator and Receptionist to join our team in Warsaw, Poland!

The role involves ensuring smooth office operations, front of house, fleet management and general facilities support.

ESSENTIAL JOB FUNCTIONS

• Front of house to welcome visitors
• Manage daily post and co-ordination of deliveries in the office
• Assist with the automation of the switchboard to ensure a smooth migration and then acting as the Operator to direct calls appropriately
• Issue the Physical Security passes, recording all details accurately and in accordance with Vertiv policies and GDPR regulations
• Implement a facilities helpdesk in order to improve the service provided for the smooth operations of the office. All helpdesk requests will then flow through the system to address matters relating to the office, fleet, stationery orders and logistics in a timely manner.
• Manage Record Retention of all paper documents in accordance with the Companies policies and GDPR regulations
• Manage procurement of office supplies (raising purchase requisitions, purchase orders and invoice approval)
• Liaise with EHS to ensure the office follows all health and safety regulations (both country and additional for Vertiv as applicable), including act as fire warden and/or first aider
• Manage any building maintenance as applicable, and regular liaison with the management company / landlord
• Fleet Management, support drivers as needed from order to delivery and enforce company policy

QUALIFICATIONS / SKILLS / EXPERIENCE

• Proficiency in English and Polish (written and spoken)
• Previous administrative support experience is an advantage, but not required
• Excellent Customer Service, a level-headed but assertive attitude with a passion to consistently deliver high quality
• Excellent written and verbal communication skills
• Positive attitude, adaptability, and strong decision-making capabilities
• Ability to prioritize tasks and handle multiple assignments efficiently
• Capacity to work independently 
• Proficiency in MS Office applications

The above duties and responsibilities are intended to describe the general nature and requirements of the position and are not intended to be an exhaustive list. In order to achieve business objectives, other duties may be included at the discretion of the department manager.

Ensure that any activity, task, and responsibility required by role in terms of the International Trade Compliance Regulation is managed and performed in full compliance with the Company ITC certification program itself.

If YOU are the person we are looking for, feel free to apply and let's start drafting your future career in a healthy and growing environment!

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected]. If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities. 

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

At Vertiv, we offer the stability of a global leader in a growing industry and the opportunity of a startup. We design, manufacture and service the mission-critical infrastructure technologies for vital applications in data centers, communication networks and commercial and industrial environments. With $5 billion in sales, a strong customer base and global reach in nearly 70 countries, our move to establish a standalone business enables us to deliver greater value to our customers and create new opportunities for our people.

 Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected]. If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers