Accounts Payable SpecialistPhoenix, AZAccounting

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Job Title: Accounts Payable Specialist

Reports To: Senior Staff Accountant
Department: Accounting
FLSA Status: Hourly (non-exempt), Full‑Time, On-site (not remote)

Supervisory Responsibilities: None

Job Summary

The Accounts Payable Specialist is responsible for executing and maintaining Yrefy’s accounts payable operations, ensuring timely, accurate, and compliant processing of payments to vendors, lenders, and investors. This role supports month‑end close, internal controls, audit requests, and continuous process improvement while serving as a key point of contact for vendor relationships.

Essential Duties and Responsibilities

• Manage the full-cycle accounts payable process, including invoice intake, coding, approval workflows, and payment processing.
• Maintain accurate vendor records, W‑9 documentation, and payment terms in the accounting system.
• Review invoices for accuracy, proper authorization, and compliance with purchasing policies.
• Resolve vendor inquiries and discrepancies in a professional and timely manner.
• Support month‑end and year‑end close activities, including reconciliations and accruals related to accounts payable.
• Assist with audit requests by preparing documentation and supporting schedules.
• Monitor AP aging and ensure adherence to payment terms.
• Identify process inefficiencies and recommend improvements to enhance accuracy, timeliness, and internal controls.
• Collaborate with Accounting, Finance, and other departments to resolve issues and support operational needs.
• Maintain strict confidentiality of financial and proprietary company information.
• Attend required meetings and training.
• Perform other accounting or administrative duties as assigned.

Required Skills and Abilities

• Solid understanding of general accounting principles and accounts payable best practices.
• Ability to follow established internal controls and financial policies.
• Proficiency with accounting/ERP systems (Sage Intaact) and document management tools.
• Strong Microsoft Excel skills; experience with spreadsheets and reconciliations.
• High attention to detail with strong organizational and time‑management skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Clear written and verbal communication skills.
• Professional demeanor when interacting with vendors and internal stakeholders.

Education and Experience

• High school diploma or GED required.
• Minimum 1 year of bookeeping/accounts payable experience or associate's or bachelor's degree in Accounting or Finance.
• Experience in a regulated, audit‑focused, or financial services environment is a plus.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift up to 15 pounds.

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