Executive PA - Litigation, Dublin

We are Eversheds Sutherland, a global law firm, with more than 5,000 people across over 30 countries. We’re full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we’re equipped and ready to meet it. We live our values, we’re purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive. We’re ambitious for our clients, our communities – and for you. Whether you’re starting out on your career or well established, whether you’re a lawyer or in business services. If you’re looking for what’s next, we are too.

The Opportunity

We are looking for an experienced Executive PA to support our Dublin Litigation team. Operating with the highest degree of confidentiality and professionalism, prioritising with limited interaction, this is a key relationship role that requires adaptability and an outstanding client service mind-set. Effective communication and influencing skills are vital, together with an assertive, proactive and forward thinking approach. Taking ownership of tasks through to completion and going above and beyond to fulfil business needs. We empower our people to stretch their skills and encourage ongoing personal and professional development, leading by example to junior team members. To increase motivation and help you to succeed, we offer a variety of technical training and soft skills courses, and are committed to a culture of continuous feedback.

Role and key responsibilities

• Cultivate collaborative working relationships with stakeholders, clients and colleagues, including key international leads and their PAs across practice groups and other offices, to foster trust and strong networks.
• Arranging and attending regular meetings with stakeholders to discuss actions, priorities, expectations and future planning
• Comprehensive and proactive diary and travel management, anticipating future demands and actions required, using knowledge and initiative to resolve conflicts
• Agree email management system, creating and managing folders, tags and filters to categorise emails. Implement an effective email filing system
• Monitor, manage and review inboxes, assess the urgency and importance of each email, categorising them accordingly and routing them to the appropriate parties for response or action. Identify and prioritise urgent messages and draft responses for those requiring immediate attention
• Respond to incoming emails promptly on behalf of stakeholder ensuring responses are clear, concise and professional
• Co-ordinating, organising and planning meetings and events, to include liaising with all attendees, drafting agendas, collating papers and producing documents and presentations for internal and external meetings. Arranging all logistics including booking travel, rooms, equipment and refreshments using technology and resources available for both physical and virtual meetings. Track all progress and attending to take minutes/actions
• Putting measures in place to ensure all stakeholders take forward their actions/takeaways from calls and monitor to ensure priorities continue to progress
• Managing workflow, delegating and owning transactional activity to a successful conclusion
• Build and maintain collaborative working relationships with all clients and colleagues, building trust and strong networks
• Acting as liaison point for clients and colleagues
• Demonstrate client service excellence by being responsive to all requests, effectively utilising all communication channels available across a blended work pattern
• Project management and compiling reports, requires advanced drafting skills and adaptability to “tone of voice” dependant on audience and messaging
• Supporting the wider Executive PA team members during absences or when required.
• Paper and electronic filing
• Prepare and submit expenses
• Understand importance of using discretion and keeping confidentiality
• Continuously seeking opportunities to embrace technologies which improve our ways of working and that drive efficiencies in day to day activities
• Ambassador for self-serve technology, role modelling the use of technology to support day to day tasks as well as aiding team members to embrace new technology-enabled ways of working
• Champion and promote the use of Eversheds InHouse with stakeholders, as appropriate
  
  

Skills and experience

• Experience of working within a similar environment providing Executive PA support to senior stakeholders
• Excellent communication, organisation and interpersonal skills, with the confidence to liaise with senior stakeholders and demonstrate flexibility and resilience
• Seeks to provide an outstanding level of client service at all times
• Excellent problem solving skills and using initiative, anticipates what is needed and takes appropriate action
• Excellent relationship building skills, both internal and external
• Influence, negotiate and manage conflicting demands using initiative
• Flexible approach, adopting a blended work pattern approach in hours and location, to accommodate stakeholder and client needs
• Collate, manage, track and update monthly KPI, performance and professional data
• Managing the end to end file management process
• Experience of creating pitch documents/slide decks using PowerPoint for stakeholder group liaising with the marketing/pitch team as needed
• Ability to delegate and own transactional activity
• Strong team ethic; support and challenge where necessary
• Desire to strive and go the extra mile
• Advanced skills in Microsoft applications including Excel, PowerPoint, Outlook and Teams

Diversity & Inclusion

At Eversheds Sutherland, “Inclusive” is a core business value. We bring together different skillsets, global mindsets and approaches. We foster diversity of thought and the freedom to put ideas into action. We have an inherent respect for the individual. We have a strong belief in collaboration and teamwork. Sharing ideas, asking questions, solving challenges and meeting our clients’ goals: together.

We want all our people to thrive at work and reach their full potential and we work hard to continue to build a diverse and inclusive culture, monitor and report on our progress and impact, and develop our approach. This is reflected in our policies, systems and processes, and in our work with diversity membership organisations.

Many of our people work flexibly in some way and we are open to considering how we can accommodate flexible working arrangements alongside role requirements. If this is important to you, please talk to us about it during the recruitment process.

We want you to perform at your best during our recruitment process. If there is any adjustment or support you need, please contact us so we can discuss how we can best assist you.

For you,

For your success.

And what's next.