On-Site Management Executive

Position Summary

We are seeking a highly motivated, self-starting On-Site Management Executive to oversee the daily operations of a luxury condominium building in New York City. This individual will be responsible for delivering exceptional resident service, maintaining high operational standards, and managing the building’s financial performance with a strong focus on budgeting and cost control.

Key Responsibilities

 Building Operations

• Oversee all day-to-day operations of a luxury condominium property
• Maintain the building to the highest standards of cleanliness, safety, and functionality
• Conduct regular inspections of common areas, mechanical systems, and amenities

 Resident Relations

• Serve as the primary point of contact for residents and unit owners
• Address inquiries, concerns, and service requests promptly and professionally
• Foster a high-end, hospitality-driven resident experience

Financial & Budget Management

• Prepare and manage the annual operating budget
• Monitor expenses, identify cost-saving opportunities, and control variances
• Review monthly financial reports and work closely with accounting teams
• Oversee reserve planning and capital expenditure tracking

Vendor & Project Management

• Manage relationships with vendors, contractors, and service providers
• Negotiate contracts and ensure quality service delivery
• Oversee maintenance schedules and capital improvement projects

 Compliance & Administration

• Ensure compliance with NYC regulations, building codes, and condo bylaws
• Maintain accurate records, reports, and documentation
• Coordinate board packages, reports, and meeting materials

Team Leadership

• Supervise on-site staff including concierge, porters, and maintenance personnel
• Provide leadership, training, and performance management
• Promote a culture of accountability and high performance

Qualifications

• 3–7+ years of property management experience, preferably in luxury residential
• Strong budgeting and financial management experience required
• Knowledge of NYC condominium operations and regulations
• Proven ability to work independently and take initiative
• Excellent communication and problem-solving skills
• Proficiency in Microsoft Office and property management software

Key Traits

• Self-starter with strong ownership mindset
• Detail-oriented and highly organized
• Professional, polished, and service-focused
• Able to manage multiple priorities in a fast-paced environment