Fiscal Specialist

Work Location: 9000 Town Center Parkway, Lakewood Ranch, Florida 34202
Work Hours: Monday - Friday, 7:00am - 3:30pm

This classification performs a variety of fiscal and administrative duties. Employee may be responsible for an overall fiscal operation such as a division or small department. Work normally follows established routines but would require incumbent to seek guidance and assistance for non-routine situations or problems.

Working Conditions
Indoor/Office situation; high noise environment while performing certain responsibilities. Lifting equipment up to 25 lbs. alone; up to 50 lbs. with assistance.

Essential Functions
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Applies knowledge of bookkeeping, budgeting, record keeping and auditing practices.

Reads and comprehends Federal, State, and local regulations and/or grant documentation to fulfill programmatic and reporting requirements.

Prepares and communicates information, orally and in writing, in a clear and professional manner.

Establishes and maintains effective working relationships with co-workers, agencies, and the general public.

Responsible for specific programs, departmental operating, or project account keys (or coordinating fiscal work from several programs or account keys.) Prepares requests for journal entries, budget amendments, and other transactions to maintain accurate and up-to-date record of costs.

Coordinates keeping of records and maintenance of fiscal/management information. May plan, assign, and coordinate the work of lower-level employees in recording accounting transactions and maintaining inventory control.

Determines appropriateness and category of charges and determine if costs are allowable based upon Federal, State, and local regulations and contract terms. Prepares reports as may be required by funding sources.

Oversees or maintains departmental management information systems related to the collection of costs or program performance data including work orders, client data, statistical performance measurements, etc.

Prepares budgets and/or coordinates departmental budget submission for small departments, divisions, or sections; monitors expenditures and/or revenues; notifies supervisor when corrective action is needed.

May be involved in any aspect of the procurement procedure, process payments, and monitor accounts payables and accounts receivable.

Performs various administrative duties as requested, i. e., collects and provides analysis of data; coordinates agenda items; composes and types of various correspondence, including letters, memoranda, minutes, notices, statements, reports, etc.; answers phones and provides direction and assistance when needed.

May assist with public outreach and communications, including attendance at meetings as necessary.

Performs other related duties as assigned, including participation in emergency or disaster response activities, as required and consistent with the employee’s qualifications, essential job functions, and applicable federal and Florida law.

High school diploma or equivalent certificate of competency.

Minimum of three (3) years fiscal-related experience.

Equivalent combinations of education, training, and experience may be considered in meeting the minimum qualifications for this position.

Associates degree with course work in accounting, finance, or business administration desired.

Knowledge, Skills, and Abilities:

Skill in personal computers or mainframe/network systems, including spreadsheet applications.