New Business Administrator

New Business Administrator (Hybrid)

Hub Financial / Woodbridge, ON

Hub Financial, a division of HUB International, is one of Canada’s largest independent Managing General Agencies (MGA). Specializing in life insurance, investments, and wealth management, we provide independent financial advisors with a wide range of products, resources, and tools to help their business succeed. Our services include access to top-tier insurance solutions, cutting-edge technology platforms, and operational support all designed to streamline business processes and improve client outcomes. At Hub Financial we empower independent advisors to grow their practices, enhance their client service, and deliver comprehensive financial solutions.

About The Role

Responsible for processing all life new business that is received at HUB Financial daily.

Required work functions include but are not limited to the processing of insurance policies that are allocated daily, entering all new business applications into our database which are allocated on a daily basis.

While an individual may focus on one of the functions listed above each team member will be expected to be able to complete any of the required job functions of the team and will be expected to participate in regular cross training to ensure that their knowledge of the various responsibilities of the department remains current.

What You’ll Do

These responsibilities include but are not limited to:

• The ability to enter anywhere from 25-30 applications daily

• The ability to process anywhere from 40-50 policies daily

• Verifying that the client information, plan and premium coverage against the issued policy

• Ensure that all policies are coded to the correct broker and mail code as indicated 

• First review of the application to ensure that the application is completed fully and note any missing information

• Verify the medical requirements and if required, ensure they are ordered

• Ensure scanned documents are attached appropriately within the correct database

• Servicing regional offices to ensure new business is processed and settled in a timely fashion

• Ensuring compliance to corporate procedures, industry guidelines and client instruction in all applications

• Ensuring accuracy of information and adhering to NIGO procedures when paperwork is incomplete or inaccurate

• Updating and maintaining the insurance database with additions or changes to client information, client plans or policies

• Other duties as assigned

What You’ll Need for Success

• Minimum High school diploma or GED

• Experience in the Life Insurance and/or Investment Industry as asset

• Computer training/data entry

• Experience with WealthServ is an asset

• Detail Oriented

• Team Player

• Excellent Communication Skills

• Oral and written fluency in the English language

• Bilingual speaking is an asset

• Data Entry experience

• Experience working under deadlines

• LOMA or other industry related course are an asset

• Other duties as well cross training with distribution included

Working Conditions

Normal office environment

What’s in it for you?

Your well-being is our priority, and we back this up with a wealth of benefits:

• Competitive Compensation: Benefit from a pay structure that includes incentives, bonuses, and opportunities to increase your earnings.

• Work-Life Balance: Enjoy flexible work arrangements and generous time off to support your personal and professional life.

• Tailored Benefits: Access a personalized benefits package, including company-matched RRSPs, designed to meet your unique needs.

• Career Growth and Support: Invest in your future with HUB! Take advantage of our sponsored training and development programs, tuition reimbursement opportunities, and coverage for professional license fees and membership dues—everything you need to support your growth and excel in your career.

• Exclusive Perks: Take advantage of discounts on events, travel, accommodations, and personal home & auto insurance.

At HUB, we believe that diversity drives innovation, equity fosters opportunity, and inclusion creates a culture where everyone thrives. We are committed to building a workplace that reflects the communities we serve and where every employee feels valued, respected, and empowered to bring their whole self to work. By embracing diverse perspectives and fostering an inclusive environment, we cultivate a collaborative and dynamic team that delivers exceptional results for our clients and communities.

Compensation
The expected salary range for this position is $35,000 to $37,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level.

HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions.

Why Choose HUB?

When you choose HUB, you're choosing a competitive, exciting, and friendly work environment that strategically positions you for longevity and offers significant advancement, growth, and success opportunities. To read more about HUB, please visit - About Us - HUB International  

About HUB International

Headquartered in Chicago, Illinois, Hub International Limited is a leading full-service global insurance broker and financial services firm providing risk management, insurance, employee benefits, retirement and wealth management products and services. With more than 19,000 employees in offices located throughout North America, HUB’s vast network of specialists brings clarity to a changing world with tailored solutions and unrelenting advocacy, so clients are ready for tomorrow.

We’re not just an insurance broker, we’re a team of passionate professionals dedicated to innovation, excellence, and empowering our clients and communities through personalized support and expertise.

If you’re interested in learning how you can grow your career at HUB, visit our Careers Page to explore our opportunities.

HUB International is committed to creating an inclusive and accessible recruitment process for all candidates. If you require accommodations at any stage of the interview process, please let us know, and we will work with you to ensure a fair and equitable experience.

AI Disclosure

AI and Automation Notice HUB International uses limited AI and automation tools within our recruitment systems to enhance efficiency in the hiring process and in the candidate experience. These tools do not independently make hiring decisions or screen out candidates — all decisions are made through human review.

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Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

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