Executive Assistant - Anaheim Convention Ctr

Job Description

The Executive assistant serves as a strategic partner to the executive office team.  This includes confidential communications and documentation.  This is a front-line position greeting guests and managing incoming calls and administrative tasks as assigned with basic front desk duties.

Compensation Data

COMPENSATION: The Hourly rate for this position is $22.00 to $25.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

Serves as first point of contact for all matters related to the GM and AGM and includes all administrative tasks as assigned.

-Assists with corresponding with executive management and city client.

-Creates meeting agendas, appointments, event calendar coordination and miscellaneous reports to management and city management.

-Assists in Momentous administrative duties such as; invoicing, data entry of event master, data entry of menu items and other duties related to the sales software program.

-Manages vender insurance and contracts alongside GM.

-Updates Show Sales Reports post events. Weekly sales reports to the facility/city finance.

-Regional calendar and travel responsibilities, including flights/BTA, hotel coordination and travel expenses, including GM expenses.

-Ordering and managing office supplies, Exec kitchen supplies and upkeep of all Exec kitchen and office areas

Enforce and adhere to Anaheim Convention Center appearance, dress and grooming standards.

-Other Miscellaneous duties as assigned.

Developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• 2–4 years of executive assistant experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to handle sensitive information with confidentiality.
• Comfortable working independently and taking initiative.
• Experience supporting managers or department leads preferred.
• High school diploma required; associate or bachelor’s degree preferred but not mandatory.
• Willingness and ability to work variable shifts including mornings, days, nights, weekends and holidays

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.