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Job Title:
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Invoicing Analyst
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Office location:
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Mumbai / Hybrid
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Job Type (perm/FTC)
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Permanent
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Context & Job Purpose
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We are looking for a detail-oriented Invoicing Analyst to manage end-to-end invoicing activities in alignment with customer contracts and pricing agreements. This role involves supporting invoicing operations, reporting, and data analysis while ensuring accuracy, compliance, and continuous process improvement.
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Key responsibilities
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Key responsibilities
- Manage daily invoicing processes with high accuracy and attention to detail
- Prepare, review, and process customer invoices based on contract terms and pricing agreements
- Develop and execute queries using MS Access / SQL to extract data for invoicing and reporting
- Design, maintain, and optimize invoice formats and reporting templates in MS Excel
- Generate and distribute invoices and reports (daily/weekly/monthly) within defined timelines
- Analyze and troubleshoot data discrepancies, working closely with accounting teams
- Maintain and update reporting logic and invoice structures as per evolving business requirements
- Document data extraction methodologies and reporting processes
- Perform cost accrals and reclassifications based on available financial data
- Ensure compliance with contracts and highlight deviations where applicable
- Track and document contract amendments to ensure governance and audit readiness
- Drive continuous improvement initiatives to enhance efficiency and reduce manual effort
- Provide executive-level status reporting using project management tools and ensure ongoing transparency with leadership (Directors, VPs).
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Experience and Qualification Required
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- Bachelor’s degree in Accounting, Finance, or related field
- 3–5 years of relevant experience in invoicing, contracts, or financial operations
- Experience working in shared services or similar environments preferred
Skills & Competencies
- Advanced proficiency in MS Excel (Pivot Tables, VLOOKUP, formulas, reporting)
- Working knowledge of MS Access and/or SQL for data extraction and analysis
- Strong analytical and problem-solving skills
- High attention to detail and ability to manage multiple priorities
- Excellent communication and stakeholder management skills
- Ability to work with global/onshore stakeholders
- Understanding of supply chain/logistics operations (preferred but not mandatory)
- Strong organizational and auditing skills with a sense of urgency
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