Back to jobs
Job Description
Secretary
Department: Central Services
Employment Type: Permanent - Full Time
Location: London
Description
Are you an organised, proactive and people focused administrator looking to join a professional and supportive team? We’re looking for a confident Secretary to become an essential part of our London office, helping to ensure the smooth day to day running of the business while delivering excellent support to colleagues and clients alike.
You’ll work closely with teams across the office, support client communications, assist with company secretarial duties, and play a key role in maintaining exceptional administrative standards.
About the role
- Preparing, typing and filing client correspondence in line with firm procedures
- Managing engagement letters and sending documentation through client portals
- Supporting billing processes, including printing and issuing invoices to clients
- Assisting with new client onboarding and completion of client forms
- Supporting proposal preparation for prospective clients
- Providing general administrative support across the office
- Carrying out bulk scanning and document management tasks
Office Support
- Acting as a key point of contact for clients and colleagues
- Handling incoming calls and correspondence professionally and efficiently
- Ensuring all communications are responded to within agreed deadlines
- Providing reception cover when required and helping maintain a welcoming office environment
- Assisting with the organisation of internal and external events
- Supporting company incorporations and company secretarial processes
- Managing officer appointments and company changes
- Processing share transfers, allotments and dividend documentation
- Preparing and filing confirmation statements and dormant accounts
- Assisting with registered office changes, company dissolutions and related filings
- Supporting Land Registry searches and bank audit requests
What we can offer
- Financial wellbeing – competitive salary, contributory pension scheme, Life Assurance, Health Cash Plan, Income Protection Scheme and Perks at Work discounts and rewards.
- Leave – 20.5 days plus bank holidays, holiday buying Mental wellbeing – hybrid working (3 days in the office/2 from home) and flexible working policies, Employee Assistance Programme and counselling
- Physical wellbeing –Private Medical Insurance, Critical Illness Insurance and an annual flu jab.
- Recognition – monthly nominations for financial awards based on culture and values
- Development – we offer continuous support and development with clear mapped progression routes across the business, as well as access to internal and external training courses
- Diversity, inclusion and belonging – we operate several family-friendly policies and take proactive steps to create an inclusive environment
- ESG – give as you earn, 1 extra day off each year to take up volunteering opportunities. Opportunities to support our commitment to charitable causes
- Travel – other optional benefits include: cycle to work scheme, interest-free season ticket loan (London only), interest-free car/motorbike loan
At Kreston Reeves, we are committed to creating an inclusive and accessible workplace for all. We understand that everyone has unique needs, and we strive to accommodate them through reasonable adjustments. Whether it's adapting work environments, providing assistive technologies, or modifying processes, we are dedicated to supporting our employees in realising their full potential. If you require any reasonable adjustments to participate in our recruitment process or thrive in your role, please don't hesitate to reach out by emailing [email protected]. Please remember, you only need to share what you are comfortable to for us to support your request. Your success is important to us, and we're here to ensure a supportive and inclusive experience for all.