Job Description
Executive Support and Events Logistics
Supporting the Office of the CEO
CORE RESPONSIBILITIES
Event Operations & Execution Support
Support operational execution of major executive and corporate events, including:
Empowering Beyond
Golf and Partner Connect
VIP receptions and client experiences
Coordinate event logistics and onsite execution support
Assist with venue coordination and vendor management
Support catering, F&B coordination, and hospitality logistics
Coordinate event materials, supplies, and shipment logistics
Serve as an onsite operational support resource during events
Workshop & Office Event Coordination (at El Segundo Office)
Coordinate workshops and executive sessions hosted at the office
Reserve and prepare meeting spaces and hospitality requirements
Coordinate catering, supplies, and attendee logistics
Support setup, breakdown, and execution of office-hosted events
Ensure smooth operational delivery and professional guest experience
SoFi Suite & Hosted Client Experiences
Coordinate logistics for SoFi Suite events and hosted engagements
Support guest management and hospitality coordination
Manage invitations, confirmations, and onsite coordination
Coordinate food, beverage, and entertainment logistics
Executive Logistics & Hospitality Support
Transportation and logistics including pickups/drop-offs at airport, meetings, etc. for:
Avasant's CEO
Avasant Senior Executives
Executive guests
Support restaurant reservations and hospitality arrangements
Assist with personal errands and coordination tasks as needed
Coordinate pickups, deliveries, and operational errands related to executive activities
IDEAL CANDIDATE PROFILE
Key Characteristics
Highly organized and detail-oriented
Strong hospitality and executive presence
Ability to operate in high-pressure and fast-paced environments
Strong discretion and professionalism
Excellent communication and coordination skills
Flexible and responsive outside traditional working hours when required
Ability to support early morning, evening, or weekend events when required
Comfortable handling both operational logistics and executive-facing responsibilities
Preferred Experience
Executive support or executive operations experience
Event coordination or hospitality experience
Vendor management and logistics coordination
Experience supporting C-level executives preferred
Experience coordinating VIP guests and executive travel/logistics is a plus