Project Coordinator I- Environmental Medicine

The Project Coordinator will support a wide range of educational and clinical research activities. That includes patient interviewing, obtaining informed consent, respiratory testing support, clinical data extraction from charts and entry, basic database management and statistical analyses, as well as bibliographic searches and administrative support for educational activities and for compliance purposes. Hybrid arrangements possible (at least 50% in person). A minimum one-year commitment preferred.

• Interactions with patients, database management

• Data extraction from charts

• Data entry, some basic queries, document and/or slide preparation

• IRB applications

• Continued medical education documentation, and report drafting.

• Occasionally assist with bibliographic searches, lecture preparation, and other administrative and educational support tasks.

• Establishes the coordination of basic and moderately complex project activities and ensures the quality, timeliness, and integrity of ongoing projects and schedules. Basic projects are typically small in scope affecting one or two departments with little or no budgetary oversight.

• Develops and maintains a detailed project schedule which includes administrative tasks. Ensures adherence to deadlines.

• Coordinates and leads assigned project activities ensuring that assignments are completed.

• May organize, lead and facilitate project-related meetings, including the creation of agendas and preparation of materials. Prepares and/or edits meeting minutes, presentations and tables.

• Maintains detailed records and documentation of project activity and may be responsible for developing uniform procedures for storing and keeping appropriate documentation. Provides feedback to communicate project findings as appropriate.

• May develop reports and other deliverables as assigned.

• Tracks project changes and produces updated schedules as required.

• Monitors project deliverables and timelines, notifies management when issues arise, and take corrective actions, as needed.

• May coordinate ordering, follow up of receipt and invoicing as necessary.

• Develops test scenarios if applicable to position, project or department.

• May be responsible for conference travel planning, and departmental correspondence as it relates to the project.

• May be responsible for communication with outside contractors and/or vendors and consultants as required by the project.
• Performs other related duties.

• Bachelors degree required, or equivalent education and work experience
• None required, 1 year of experience in project coordination preferred.

Preferred Skills

• Bachelor’s degree, excellent writing skills, proficiency with Microsoft Office programs (Access, Excel, Word, and Powerpoint), interest and ability to learn other computer programs, excellent interpersonal skills are essential; interest and/or experience in

  clinical research support and data and/or project management strongly preferred. Preferable but not required: bilingual Spanish, master’s degree, interest in research, and/or previous similar work experience.

• Interest in clinical research and administrative interactions, excellent writing skills, proficiency with Microsoft Office programs (Access, Excel, Word, and/or Powerpoint), interest and ability to learn other computer programs, excellent interpersonal skills are essential; (2) desirable: BA/BS degree, experience in clinical research, and/or statistical analyses. Spanish and/or Polish language fluency is desirable.

   

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.