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Job Description
Job Id:
953
# of Openings:
1
LOCATION: Louisville, KY
STATUS: Full Time, Salary, Exempt
PROGRAM: External Relations
REPORTS TO: Project Manager
INTRODUCTION:
Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements.
BENEFITS:
Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:
Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans
Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp & Public Service Loan Forgiveness)
*All company paid benefits and paid time off effective day one
Work Culture
Integrity Committee
Compassion Committee
Retention Committee
Training & Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development
JOB SUMMARY AND QUALIFICATIONS:
POSITION TITLE: Project Coordinator
LOCATION: Louisville, KY
STATUS: Full Time, Salary, Exempt
PROGRAM: External Relations
REPORTS TO: Project Manager
INTRODUCTION:
Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements.
BENEFITS:
Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:
Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans
Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp & Public Service Loan Forgiveness)
*All company paid benefits and paid time off effective day one
Work Culture
Integrity Committee
Compassion Committee
Retention Committee
Training & Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development
JOB SUMMARY AND QUALIFICATIONS:
The project coordinator will partner with team members from across the organization and external partners to support various projects aiming to improve internal functions and/or to develop and launch new or expanded services. This position will ensure that Volunteers of America Mid-States continues to meet the critical needs of those in our communities with the greatest need.
WHAT YOU MUST HAVE:
1. A bachelor’s degree in business administration, project management, public administration, nonprofit management, social work or related field required.
2. 1 - 2 years’ experience in project management or coordination is required
3. Strong written and verbal communication skills are required.
4. Proven ability to prioritize and manage multiple projects and relationships.
5. Attention to detail including organization, diligence, and time management skills.
6. Knowledge of Envisio or project management software is a plus.
7. Knowledge of construction projects and operations is a plus.
RESPONSIBILITIES:
1. Coordinate and manage projects across multiple programs with both internal and external focus.
2. Support program expansions and projects by managing tasks such as locating office spaces, managing IT requests, procuring furniture, and facilitating other start-up needs.
3. Develop detailed project task lists, assign responsibilities to appropriate team members, and monitor progress to ensure timely completion of deliverables.
4. Plan, schedule, and facilitate cross-departmental meetings, ensuring productive collaboration and clear communication.
3. Participate in the development, management, and monitoring of project budgets to ensure responsible use of resources.
4. Create, manage, and maintain comprehensive project timelines to guide execution and track milestones.
5. Identify, assess, and address project risks, resolve issues, and respond to questions and concerns they arise.
6. Serve as a liaison between the organization and external project partners, fostering effective relationships and information flow.
7. Maintain consistent communications with program and department leaders, providing updates on project status, challenges, and achievements.
8. Ensure that all project deliverables meet expectations.
9. Maintain accurate and organized project documentation, including reports, records, and DocLink.
10. Conduct research to support business development initiatives and internal projects including the strategic use of AI tools when applicable.
11. Provide logistical coordination for program launches, site visits, event setups, and other in-person needs to ensure smooth execution.
12. Support the planning and implementation of events such as major fundraisers, panel discussions, and other initiatives that require management expertise.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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