Contract and Trade Compliance Specialist
Job Description
The Contract & Trade Compliance Specialist ensures ND Defense’s procurement and import/export activities meet all applicable regulatory requirements, including FAR/DFARS and ITAR. The role demands more than documentation — it requires cross-functional influence, sound judgment, and the ability to guide purchasing team toward compliant practices through training and collaboration.
We are looking for someone who brings genuine curiosity, a demonstrated commitment to continuous learning, and comfort working alongside agentic AI tools. The regulatory environment is dynamic; candidates who stay ahead of it and thrive in ambiguity will stand out.
Responsibilities:
- Support and interact with an Agentic AI compliance system, automating a significant portion of the standard work
- Responsible for layer of approval for all purchasing POs, verifying critical data/requirements are met
- Conduct quarterly internal audits, consolidate and report findings to leadership.
- Support external audits. Often acting as main point of contact.
- Ensure supplier sourcing documentation is in compliance with Government contract though internal reviews of procurement activities
- Maintain ND Defense’s standard FAR/DFARS T&Cs/flow down templates to ensure mandatory clauses are incorporated into all applicable subcontracts and purchase orders
- Maintain accurate supplier records, including certifications, representations, and NDAs
- Maintain and ensure internal purchasing procedures align with DFARS 252.244-7001 Contractor Purchasing System Administration requirements
- Monitor updates to regulations and implement necessary internal changes as directed
- Assist with Small Business spend reporting, supplier Small Business outreach
initiatives, and validation of small business status
- Compile various monthly and quarterly reports
- Assist the purchasing and sales teams in ensuring import/export compliance with applicable regulations
- Engage with brokers and legal counsel as required to resolve import/export compliance matters
- Participate in a continuous training program on contract and trade compliance to maintain current regulatory knowledge
- Deliver contract and trade compliance training to the purchasing and sales teams to drive process efficiency
- Provide ad hoc support for business opportunities requiring curiosity, comfort with ambiguity, and resourcefulness
- Other duties as assigned
Qualifications:
- Bachelor's Degree and 3-5 years of progressive experience in government contracting procurement, subcontracts, or purchasing compliance in a DoD contractor environment
- Candidates who show a track record of self-directed learning and intellectual curiosity will stand out
- Cross-functional & peer influence without direct authority
- Demonstrated hands-on experience with supporting CPSR audits — either as a contractor preparing for CPSR or as a DCMA auditor; must be able to speak fluently to CPSR evaluation criteria.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Strong data management, reporting, and spreadsheet skills (including advanced Excel functions)
- Familiarity with Agentic AI. Will be integral to role.
- Knowledge of FARS, DFARS, ITAR strongly preferred
- US Person
Equal Opportunity Employer, Disability/Veteran