GCIB, Administrative Assistant III

Job Description:

Job Description:

• This role is responsible for providing comprehensive, confidential administrative support, including extensive calendar management, to senior management and their teams. The individual in this position serves as an integral member of the team, partnering closely with colleagues while supporting executives and contributing to the overall effectiveness of the group. Key responsibilities include managing day‑to‑day administrative needs, coordinating complex travel arrangements, processing expenses, gathering and reporting information for executives, and handling incoming correspondence. The role may also involve supporting the planning and execution of in‑person meetings, off‑sites, and events. Success in this role requires a collaborative, team‑oriented mindset, the ability to manage multiple priorities, balance competing deadlines, and support differing objectives and projects—all while operating in a responsive, professional, and personable manner.

Responsibilities:

• Communicates with executives and line management to gather and convey relevant information
• Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments

Qualifications

• 5+ years of administrative experience, preferably supporting senior leaders within a team‑based environment
• Demonstrated experience partnering with executives and broader teams, contributing as a trusted, collaborative team member
• Advanced proficiency with Microsoft Outlook and the MS Office Suite, including Excel, PowerPoint, Word, Teams, Zoom, WebEx, SharePoint, and Skype
• Proven ability to coordinate meetings and logistics across multiple teams and organizations, ensuring seamless execution
• Strong relationship‑building skills with the ability to work effectively with diverse personalities, working styles, and seniority levels
• Highly detail‑oriented with excellent organizational, time‑management, prioritization, and multi‑tasking skills in fast‑paced, team‑driven environments
• Ability to remain flexible, responsive, and effective while supporting competing priorities and shifting team needs
• Working knowledge of Concur and GEP SMART, along with strong proficiency in Outlook, Word, PowerPoint, and Excel
• Polished, professional communicator in both written and verbal (phone and email) interactions, representing the team with professionalism
• Proactive problem‑solver with a strong sense of ownership, accountability, and collaborative work ethic

Skills:

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Office Administration
• Problem Solving
• Facilities Management
• Oral Communications
• Recording/Organizing Information
• Research
• Written Communications

Shift:

1st shift (United States of America)

Hours Per Week: 

40

Pay Transparency details

US - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)

Pay and benefits information

Pay range

$25.00 - $50.84 hourly pay, offers to be determined based on experience, education and skill set.

Discretionary incentive eligible

This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.

Benefits

This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.