About Instalily

Instalily is building a new kind of enterprise software company—one where AI doesn’t sit on top of workflows, it becomes the worker that drives them. We create AI Teammates called InstaWorkers™ that operate inside ERPs, CRMs, and custom systems to handle the work that slows companies down: quoting, parts identification, account management, order operations, service coordination, and the thousands of judgment-heavy tasks that keep the physical-goods economy moving.

We are an AI-native organization designed for speed, clarity, and precision. Our engineering, product, and GTM teams work with low latency and extremely high talent density. Backed by Insight Partners, we are one of the fastest-growing AI startups in the country.

We’re driven by three core principles—Customers, Culture, and Code—what we call The Three C's. These values shape everything we do, from the solutions we build to the way we collaborate as a team.

Position Summary

Instalily is seeking an experienced Talent Acquisition Lead to build and manage our recruiting function. This role is critical to fueling our rapid growth and bringing top engineering, product, sales, and operations talent into an AI-native organization moving at high velocity. You'll own end-to-end recruitment for 20+ positions simultaneously, leading both direct sourcing and hiring process management while collaborating closely with hiring managers and leadership across all departments. This person will report to and work closely with the Head of People to execute talent strategy and maintain a strong recruitment foundation for our rapidly growing company.

Key Roles and Responsibilities

• Recruitment Strategy & Execution:
• Develop and execute comprehensive recruitment strategy and sourcing plans to fill 20+ concurrent positions across all departments (Engineering, Product, Sales, Operations, GTM).
• Lead direct sourcing efforts using a mix of channels including LinkedIn, direct outreach, industry networks, recruiting platforms, and talent communities to build a diverse pipeline of qualified candidates.
• Screen, interview, and qualify candidates; develop objective evaluation criteria and maintain detailed hiring workflows for each open position.
• Achieve or exceed hiring targets while maintaining high quality-of-hire metrics and reducing time-to-fill across all requisitions.
• Hiring Process Management:
• Coordinate interview schedules, feedback collection, and decision-making across all hiring stakeholders; ensure fast and responsive communication with candidates.
• Lead offer negotiations, present offer packages, and facilitate smooth transitions from offer acceptance through onboarding.
• Maintain and optimize the recruiting workflow in HRIS systems and applicant tracking systems (ATS).
• Collaboration & Relationship Management:
• Build strong partnerships with hiring managers across the organization; understand role requirements, team cultures, and ideal candidate profiles.
• Proactively consult with leadership on talent market conditions, competitive compensation, and strategic hiring priorities.
• Work closely with the Head of People on recruiting roadmap, metrics, and scaling the TA function as the company grows.
• Participate in employer branding initiatives and company events to attract and engage top talent.
• Metrics & Analytics:
• Track and report on key recruiting metrics including time-to-fill, cost-per-hire, pipeline velocity, offer acceptance rate, and quality-of-hire.
• Use data to identify hiring bottlenecks and recommend process improvements.
• Forecast hiring needs and capacity planning in partnership with leadership.
• Use AI to help improve processes and gain efficiencies in recruitment.

Qualifications

• 3-6 years of talent acquisition experience, including direct recruiting/sourcing and hiring process management; experience recruiting for tech/startup environments strongly preferred.
• Proven track record managing multiple concurrent requisitions (15+) and delivering high-quality candidate pipelines in a fast-paced environment.
• Strong sourcing skills and proficiency with recruiting platforms, LinkedIn Recruiter, and ATS tools (Greenhouse).
• Excellent communication and interpersonal skills; ability to build trusted relationships with hiring managers and candidates.
• Data-driven mindset with ability to analyze recruiting metrics and optimize processes.
• Ability to work on a hybrid 4 days in office, 1 remote, in our New York City office location.
• Experience recruiting for engineering, product, and sales roles preferred.
• Familiarity with HRIS systems (JustWorks, Workday, or similar) and Greenhouse preferred.

Compensation and Benefits

• Salary Range: $110,000 - $130,000 per year, commensurate with experience
• Equity: Generous stock options awards and refreshers for top performers
• Benefits: Medical, Dental, Vision, 401K, in-office Lunch reimbursement, well-being stipend, generous parental leave, PTO and 10 US Federal Holidays, and more!