Coordinator, Business Operations

Summary

The Coordinator, Business Operations will, along with other team members, provide daily administrative support in the Clinical Research and Regulatory Affairs Office to the clinical research staff and investigators associated with the Texas Children's Cancer and Hematology (TXCH) and Cell and Gene Therapy (CAGT) Centers. This support includes, but is not limited to maintaining databases/electronic and paper files, composing email correspondence, processing orders, and study document file management. The ideal candidate will be self-motivated, organized, and detail-oriented.

Job Duties

• Works closely with the regulatory team and investigators to assure that all essential regulatory documents for research studies are up-to-date. 
• Helps to maintain regulatory databases as applicable. Maintains electronic and paper study files in accordance with local SOPs, sponsor and general industry standards ensuring documentation is complete, up-to-date, and audit ready.
• Will upload study documents, including protocols and consent forms.
• Prepares memos, email correspondence, and forms. 
• Will prepare spreadsheets/trackers including documents that go off site. 
• May be responsible for creating shopping carts in Voyager/Jaggaer for supplies.
• Will assist with ordering of office and coffee supplies and maintain inventory log.
• Assists with meetings using MS Outlook/Teams. 
• Assists with scheduling interviews and on-boarding for new clinical research staff as needed.
• Assists with troubleshooting facilities, telecom, copier and IT issues. 
• Assists with supply/equipment delivery, including asset confirmation with IT.
• Assists with special events and meetings involving catering. 
• Works on special projects as needed. 

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Strong MS Outlook, Excel and Word skills.
• Soft Skills: Attention to detail, multitasking, problem-solving, and adaptability.