Merchandising Assistant

We are seeking a highly organized and detail-oriented Merchandising Assistant to support our fast-paced Buying Office. This position is a key part of the team, supporting daily business needs through meeting prep, reporting, sample coordination, and cross-functional communication. We’re looking for someone who’s detail-obsessed, thrives in a fast-paced environment, and loves working with others to bring the brand to life. As a Merchandising Assistant, you’ll be an important part of the process that helps us deliver trend-right, must-have styles to our customer.

Essential Job Functions:

• Processing, maintaining, and distributing daily/weekly/monthly reports
• Maintain samples by receiving, and organizing
• Entering new orders, order revisions (includes cancellations) in POE and on physical sample tags
• Send new PO’s to vendor and get confirmation on new Po’s
• Maintain Picture On Order and upload pictures to cloud
• Request urgent ticket and labels as needed
• Maintain emails, follow up as needed, keeping current with all email communication
• Entering monthly markdown simulations
• Submit chargeback as needed
• Maintain sample library, including organizing on order by month
• Populate Monthly On Order areas (cage, DC, conference room, etc.) with samples and/or pictures
• Maintain and log samples given to the studio
• Check daily in incoming samples (by vendor and carrier)
• Prepare sample for fit session, file and maintain samples after fit session (fits, TOPS, PPs)
• Manages, archives, opens, and organizes new samples and monthly purging of old samples
• Sample sort outgoing samples, label, email and file for pick up (ship out if needed)
• Fulfill sample requests accurately and in a timely manner, confirming with key stakeholders as needed.
• Track samples for shoots
• Emails product development to vendors
• Attends required weekly team meetings
• Submits tear sheet to creative team email group
• Effective cross team communication

Qualifications/Requirements:

• Degree in Fashion, Production, or related field (design, logistics, textiles, supply chain, merchandising, etc.) is a plus.
• Entry level to mid level or one year experience in Buying and/or Production Office is a plus with experience in the tops category.
• Desire to gain new knowledge, skill sets and grow within the company.
• Excellent written and verbal communication skills.
• Ability to multitask and work well under pressure and in a fast-paced environment.
• Outstanding organizational/time-management skills.
• Sense of urgency, highly detailed and heavily experienced in meeting deadlines
• Has a professional positive attitude
• Approaches their day to day with a go above and beyond mindset.
• Able to adapt to various work environments and personalities, including group-settings.
• Capability to pick up new skill sets quickly and efficiently.
• Available to work overtime.