Scheduled Hours

37.5

Position Summary

The Assistant Dean for Faculty Affairs Administration plays a critical role in managing academic and administrative processes and ensuring alignment with the school’s policies. The person in this role is also responsible for leading initiatives to improve operational processes, optimize resource utilization, and enhance service delivery across the school. This role involves identifying opportunities for improvement, implementing best practices, and driving a culture of continuous improvement that aligns with the school’s strategic priorities.

Job Description

• Supports the proper management of appointments and contracts: Coordinating teaching evaluations (both in terms of administration and reporting). Leads the administrative side of tenure and promotion; yearly faculty reviews; Oversees and facilitates the process for contract renewals and change; Oversees and facilitates administrative processes for faculty leaves, summer research, retirement processes, course reliefs and associated pay structures; Oversees the management of Olin’s internal faculty practices and policies, including file/data managements, alignment with university practices, etc.
• Perform other school-wide administrative functions and duties as assigned, such as accreditation, data management and analysis, etc.
• Work with academic and administrative staff to support faculty needs in teaching, research, and service activities, including but not limited to hiring student TAs, RAs, managing the visa process for international teaching assignments, etc. Oversee the grants process including budget reviews, reporting, etc.
• Supports faculty and post-doc recruitment efforts, working with department chairs and search committees in navigating the administrative processes, starting with job postings, and continuing up through interviewing, coordinating travel, and facilitating offers
• Supports the onboarding process for new faculty and Vice Deans, including visa processing, ensuring a smooth integration into the University and school (including facilitating associated events), as well as familiarity with policies, resources, and academic expectations
• Other Duties As Assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Higher Education Administration (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Doctorate, Ed.D. - Doctor of Education

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accreditation Management, Administration Management, Budget Management, Business Education, Detail-Oriented, Educational Technology, Education Policy, Emotional Intelligence, Fact-Based Decision Making, Faculty Management, Grants Management, Growth Mindset, Oral Communications, Problem Solving, Professional Integrity, Project Management, Relationship Building, Supervision, Written Communication

Grade

G14

Salary Range

$75,200.00 - $128,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.