Make an Impact

Join a mission-driven organization dedicated to ending veteran homelessness and supporting veterans and their families on the path to stability and independence.

As a Program Coordinator, you will play a vital role in supporting daily program operations, compliance, client services, reporting, financial tracking, event coordination, and administrative functions that directly impact veterans receiving housing and supportive services.

This position is ideal for candidates with experience in nonprofit operations, program administration, social services, office management, grants administration, or project coordination who are looking to make a meaningful difference while building a rewarding career.

Key Responsibilities

Support day-to-day operations of veteran housing and supportive service programs
Maintain client records, databases, and documentation to ensure compliance with grant and program requirements
Assist Case Managers and program staff with file maintenance, audit preparation, and quality assurance reviews
Track, collect, reconcile, and report program participant fees, rent payments, and other site revenues
Manage petty cash, deposits, expense tracking, and financial documentation
Coordinate purchases, supply inventory, vendor relationships, purchase orders, and expense allocations
Support grant administration activities including reporting, budget tracking, invoicing, and compliance documentation
Assist with supportive service fund requests and resource coordination for veterans
Coordinate donor records, in-kind contributions, mailings, and community engagement activities
Organize events, meetings, trainings, volunteer activities, and special projects for veterans, staff, donors, and community partners
Support intake, eligibility verification, client orientations, and program enrollment activities
Assist with recruitment and onboarding activities including job postings, interview scheduling, candidate communications, and new hire coordination
Track employee training, certifications, evaluations, and compliance requirements
Maintain operational policies, procedures, and program manuals
Provide confidential administrative support to leadership and program teams
Prepare reports, spreadsheets, and presentations for management and funders
Support cross-functional projects that improve program effectiveness and service delivery

What You'll Bring

Bachelor's degree in Social Services, Nonprofit Management, Business Administration, Accounting, Public Administration, Human Services, or a related field
- Equivalent experience may substitute for education requirements
Strong administrative, organizational, and project coordination skills
Experience supporting nonprofit, social service, healthcare, housing, or community-based programs preferred
Excellent written and verbal communication skills
Strong attention to detail and ability to manage multiple priorities simultaneously
Experience maintaining records, reports, databases, and compliance documentation
Ability to work independently while collaborating effectively with diverse teams
Strong customer service and relationship-building skills
Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams

Preferred Qualifications

Experience working in nonprofit organizations, social services, housing programs, or community-based programs
Familiarity with grants management, reporting, budgeting, or compliance processes
Knowledge of veteran services, homelessness programs, supportive housing, or community resources
Experience coordinating events, trainings, or volunteer programs

Why Join U.S.VETS?

Help transform the lives of veterans and their families
Work for one of the nation's leading veteran-serving nonprofit organizations
Collaborative, mission-driven culture
Professional growth and development opportunities
Comprehensive benefits package including:
- Medical, Dental, and Vision Insurance
- Paid Vacation and Sick Time
- Paid Holidays
- 401(k) with Company Match

Program Assistant

Job Description