Project Administrator III

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

We have an exciting opportunity for a Deputy Facilities Portfolio Manager based in Adelanto, CA. This position supports Facilities Portfolio Managers by coordinating operations and projects across assigned facilities, helping ensure work is delivered efficiently, on time, within budget, and consistent with customer requirements and company policies.

DUTIES AND RESPONSIBILITIES:
Portfolio Support and Coordination

• Support Facilities Portfolio Managers in day-to-day operations, including attending meetings, tracking action items, and following up on tasks.
• Maintain a working knowledge of assigned buildings, including open issues, work orders, ongoing projects, and routine maintenance activities.
• Assist in developing and maintaining schedules, status reports, and presentations for leadership and customers.

Operational Oversight

• Monitor and help manage work requests in the Work Request Management System (e.g., ServiceNow, SAP) to ensure timely response and resolution.
• Coordinate with Operations, Project Implementation, ENVS, EHS, Procurement, Security, and other support functions to resolve issues and support facility needs.
• Help ensure operational activities comply with applicable laws, regulations, company policies, and safety requirements.

Project Administration

• Assist with planning, scheduling, and coordinating facilities projects to meet milestones and completion dates.
• Analyze project plans and data to help ensure delivery requirements are met and stakeholders remain informed.
• Support the preparation and maintenance of project documentation, including scopes of work, budgets, schedules, and progress reports.

Analysis, Reporting, and Communication

• Analyze data and issues, and work with Portfolio Managers, line managers, and clients to develop and recommend solutions.
• Prepare clear and accurate reports, dashboards, and presentations.
• Draft and distribute communications related to facilities operations and projects to internal customers and stakeholders.
• Represent the facilities organization in internal meetings and, as needed, in external interactions with vendors and service providers.

Backup and Leadership Support

• Provide backup coverage for Facilities Portfolio Managers during absences to ensure continuity of services and communication.
• Provide guidance to support staff or less experienced team members as requested.
• Maintain strict confidentiality of sensitive information.

Other Responsibilities

• Perform other duties as assigned.
• Work safely in accordance with established operating procedures and practices.
• Observe all applicable laws, regulations, and company obligations when conducting business on behalf of the company.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.