Legal Support Assistant

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Legal Support Assistant, you will perform a range of secretarial and administrative tasks for assigned attorneys. This role involves working collaboratively with colleagues in a team environment, maintaining a professional image of the Firm through positive interactions with clients, attorneys, and staff, and ensuring the confidentiality of all client matters.

The Day-To-Day

On any given day, you’ll collaborate with firm leadership, partners, and business colleagues on a wide range of tasks and projects. In this role, you will:

• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Verify all attachments, exhibits and enclosures are included with court filings, transmittal letters and memoranda.
• Prepare case and trial notebooks.
• Review all incoming mail, distribute to attorneys as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Assist with review and edit of bills as necessary.
• Schedule and coordinate logistics for depositions, mediations, arbitrations and other client meetings.
• Complete client/matter intake forms.  Request conflicts of interest checks.  Open new files.  Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
• Provide secretarial support to attorneys, including coverage during absences or when additional assistance is needed by members of the LSA Team.
• Other duties and projects as assigned.

You Have

• 5 - 7 years of litigation secretarial experience.
• Recent experience at a large, national firm.
• Proven ability to handle large dockets and complex litigation cases for Partner level attorneys.
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
• The ability to organize, prioritize and meet the demands of multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

More About Seyfarth

With approximately 1,000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

 

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

#LI-Hybrid

#LI-DNP

This position is based in Houston, TX 77002

• 5 - 7 years of litigation secretarial experience.
• Recent experience at a large, national firm.
• Proven ability to handle large dockets and complex litigation cases for Partner level attorneys.
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
• The ability to organize, prioritize and meet the demands of multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.

On any given day, you’ll collaborate with firm leadership, partners, and business colleagues on a wide range of tasks and projects. In this role, you will:

• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Verify all attachments, exhibits and enclosures are included with court filings, transmittal letters and memoranda.
• Prepare case and trial notebooks.
• Review all incoming mail, distribute to attorneys as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Assist with review and edit of bills as necessary.
• Schedule and coordinate logistics for depositions, mediations, arbitrations and other client meetings.
• Complete client/matter intake forms.  Request conflicts of interest checks.  Open new files.  Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
• Provide secretarial support to attorneys, including coverage during absences or when additional assistance is needed by members of the LSA Team.
• Other duties and projects as assigned.