Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, expense reports, and account reconciliations for a multi-physician medical practice. This position plays a critical role in maintaining financial accuracy, ensuring compliance with company policies, and supporting the overall accounting function. The ideal candidate will have a strong understanding of accounts payable processes, experience working in a healthcare environment, and proficiency with Sage Intacct.

Accounts Payable Processing

• Review, verify, and process vendor invoices for accuracy, proper authorization, and coding.
• Enter invoices into Sage Intacct and ensure timely payment according to vendor terms.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain vendor files, including W-9 forms and payment information.
• Resolve invoice discrepancies and vendor inquiries in a professional and timely manner.
• Monitor accounts to ensure payments are current and identify any outstanding issues.

Reconciliation and Reporting

• Reconcile vendor statements and investigate discrepancies.
• Assist with month-end closing activities.
• Maintain accurate records and supporting documentation for all transactions.
• Prepare accounts payable reports and analyses as requested by management.

Compliance and Internal Controls

• Ensure compliance with company policies, accounting standards, and internal controls.
• Maintain confidentiality of financial and business information.
• Assist with annual audits by providing requested documentation and support.
• Support 1099 reporting processes and year-end vendor compliance requirements.

Administrative Support

• Collaborate with physicians, department managers, and vendors to resolve payment-related issues.
• Assist with process improvements to increase efficiency and accuracy within the accounts payable function.
• Perform other accounting and administrative duties as assigned.

Qualifications

Required

• Minimum of two (2) years of Accounts Payable experience.
• Experience using Sage Intacct accounting software.
• High school diploma or equivalent.
• Strong understanding of general accounting principles and accounts payable procedures.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Experience in a physician practice, healthcare organization, ambulatory surgery center, or medical services environment.
• Experience with multi-entity accounting structures.
• Knowledge of healthcare vendor management and contract administration.

Key Competencies

• Accuracy and attention to detail
• Financial integrity and accountability
• Time management and organization
• Problem-solving and analytical thinking
• Professional communication
• Team collaboration
• Confidentiality and discretion

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to occasionally lift up to 15 pounds.
• Ability to perform repetitive keyboard and data entry tasks.

Work Environment

This position operates in a professional medical practice office environment and requires regular interaction with physicians, management, vendors, and administrative staff.

Compensation and Benefits

Compensation is commensurate with experience and qualifications. The practice offers a competitive benefits package, including health insurance, paid time off, retirement plan participation, and other employee benefits as applicable.