Anti-Human Trafficking Administrative Specialist

Agency

Dept of Administration

Division

Council for Women

Job Classification Title

Administrative Specialist I (S)

Position Number

65038029

Grade

NC08

About Us

The NC Department of Administration is the business manager for North Carolina state government. The department oversees Government Operations such as building construction, purchasing and contracting for goods and services, maintaining facilities, managing state vehicles, acquiring and disposing of real property, and operating auxiliary services such as courier mail delivery and the sale of state and federal surplus property. Additionally, the department manages many of the state's advocacy programs that provide assistance and services to diverse segments of the state's population that have been traditionally underserved.

Description of Work

The North Carolina Department of Administration (NCDOA), Division for Women and Youth (W&Y), is seeking a motivated, enthusiastic, and skilled Administrative Specialist to support a new Anti-Human Trafficking Program. This position will be responsible for administrative and office/procedural work supporting the Anti-Human Trafficking Program Coordinator, including coordinating daily office routines based on priorities established by W&Y leadership and the Program Coordinator. Work involves providing and coordinating the provision of a full range of support activities necessary for the effective management of the program.

Key Responsibilities:

•Schedule and provide administrative support for anti-human trafficking training programs for W&Y grantees and subgrantees and related meetings; assemble related information and documents; draft meeting notes or minutes as requested.
•Assist the Program Coordinator in the provision of technical assistance to grantees and subgrantees.
•Support the Program Coordinator in editing and publishing human trafficking resources, such as flyers, brochures, and toolkits, and in developing and maintaining a directory of available human trafficking services and resources throughout the state.
•Assist the Program Coordinator in collecting data from W&Y grantee/subgrantee reports and in cleaning, managing, and presenting data about human trafficking survivors and services.
•Support the Program Coordinator in planning and executing special anti-human trafficking initiatives.
•Maintain program calendar with recurring deadlines and events.
•Make travel arrangements and complete reimbursement forms for the Program Coordinator on an as needed basis.
•Answer questions via telephone and email.
•Maintain program records and files in keeping with state records retention policy.
•Perform other duties as assigned by the W&Y Director and/or Anti-Human Trafficking Program Coordinator, including but not limited to activities that assist the division with the management of state and federal grants.

This position is located at 325 N. Salisbury Street, 9th Floor, Raleigh, NC 27603

Knowledge Skills and Abilities/Management Preferences

THIS IS A REPOST. PREVIOUS APPLICANTS ARE STILL BEING CONSIDERED AND DO NOT NEED TO REAPPLY.

This posting will close at 11:59pm the night before the end date.

MAX SALARY FOR THIS POSITION: $44,500

Recruitment Range: $39,244-$44,500

NOTE: "See Resume" is not acceptable to show work history.

• Thorough knowledge of office management practices, techniques, and technology.

• Ability to utilize office equipment and other relevant technology (software and systems) to meet program needs.

• Ability to compile, assimilate and organize both printed and electronic information, and skills in general records management. 

• Demonstrated proficiency with the Office 365 suite and Cloud-based technologies, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and MS Forms.

MANAGEMENT PREFERENCE:

• Familiarity with domestic violence, sexual assault, and/or human trafficking services.

• Strong attention to detail and ability to maintain accurate records.

• Strong interpersonal/human relations skills and ability to work collaboratively with stakeholders in various disciplines.

• Ability to identify and understand issues, problems, and opportunities; and to use effective approaches for choosing a course of action or developing appropriate solutions.

• Ability to clearly convey information and ideas through a variety of media to individuals or groups.

• Ability to present ideas clearly and effectively in written form; to adjust language or terminology to meet the needs of the audience; and to use correct grammar, organization, and structure.

NECESSARY REQUIREMENTS:

• Valid NC Driver's License. Out of State Applicants must have valid Driver's License and acquire NC Driver's License within 60 days of hire.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Donnell Eugene Adams

Recruiter Email:

[email protected]