Senior Property Administrator (Lease Setup Administration)
Job Description
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Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
Don’t just work anywhere — come build tomorrow together with us.
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We are looking for a highly motivated Senior Property Administrator, Lease Setup Administration (LSA) to join our Finance team. This role is ideal for an experienced lease administration professional who brings strong technical knowledge, sound judgment, and the ability to manage more complex and non-routine lease setup activities. In this role, you will be responsible for the accurate, timely, and standardized setup and maintenance of lease and tenant data across the portfolio, while supporting complex transactions, resolving exceptions, and helping ensure consistency across asset classes within a centralized team structure.
You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.
As a member of this team, you will be responsible for:
Lease Setup and Maintenance
Completing lease setup for fully executed leases into the ERP systems, including more complex or non-routine arrangements.
Processing amendments, renewals, expansions, contractions, relocations, assignments, and terminations across a broad range of lease structures.
Reviewing lease documentation and interpreting lease terms to ensure accurate setup and ongoing maintenance.
Maintaining building area information, tenant allowances, and other key lease data elements that require judgment and detailed review.
Data Quality and Billing Support
Setting up and validating complex lease data and billing-related parameters required to support accurate billing.
Completing lease setup inputs that support accurate billing, including items such as percent rent, co-tenancy arrangements, and tenant chargebacks.
Reviewing non-routine scenarios, identifying data issues or exceptions, and resolving them in coordination with the appropriate stakeholders before billing execution by the Revenue Control team.
Team and Stakeholder Coordination
Coordinating with Finance, Leasing, Operations, Legal, and Revenue Control to support accurate lease setup and resolve complex data questions.
Serving as a key escalation point for complex, non-routine, or ambiguous lease setup matters within the centralized team.
Supporting consistent application of processes, standards, and documentation requirements, and sharing knowledge with less experienced team members as needed.
Identifying opportunities to improve workflows, strengthen controls, and enhance data quality across the lease administration process.
To succeed in this role, you:
Education: completion of a university degree or college diploma
Bring 3–5 years of experience in lease administration, accounting, credit, collections, or a related field.
Have experience managing complex and non-routine lease administration activities, including new leases, renewals, expansions, contractions, relocations, assignments, and terminations.
Demonstrate strong attention to detail, sound judgment, and clear communication skills, with the ability to interpret lease terms and resolve exceptions accurately.
Are highly proficient in Microsoft Excel and have experience with JDE, Yardi, or comparable financial systems.
Thrive in a fast-paced, high-volume work environment that continues to evolve and adapt.
Embrace collaboration and knowledge sharing within a team-oriented environment.
Are motivated to achieve results and continuously improve processes through thoughtful and proactive problem-solving.
This role offers the opportunity to apply your experience in lease setup and tenant data administration within a centralized lease administration team, while contributing to billing accuracy, data integrity, and a scalable lease-to-cash process across the business. In this role, you will take on more complex and non-routine work, support issue resolution and process consistency, and partner closely with stakeholders across the business. This role requires 4 days per week at our head office located at 100 Adelaide Street West.
This posting is for an existing vacancy.
The expected salary range for this position is $75,000 to $85,000.
You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.
Oxford's purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.
From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.
Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.