Paralegal- Advisory

Provides legal and organizational support services for Advisory Division. Coordinates responses to public records requests and advisory opinion requests for the office. Assists Chief Counsel and Division attorneys in carrying out various functions and responsibilities of the Office of Attorney General.

• Prepares correspondence, summaries, memos and draft legal documents for Chief Counsel.
• Maintains and updates schedules and priority lists for Chief Counsel.
• Logs, scans, and distributes new matters to assigned attorneys and staff members. Tracks progress and developments to facilitate status updates and briefing reports by utilizing matter management software and database programs.
• Coordinates office’s responses to public records requests. Performs initial review of requests and prepares acknowledgement letters. Works with employees in other sections and divisions to identify responsive documents and works with Advisory Division attorneys on making determinations regarding disclosure.
• Coordinates office’s responses to advisory opinion requests. Performs initial review of request and prepares acknowledgment letter. Works with Chief Counsel to provide timely responses to requester and ensures proper upload into matter management software and database programs.
• Works with Advisory Division attorneys to develop orders and other supporting documentation for matters concerning the representation of boards and commissions.
• Assists with legal and factual research and analysis to support objectives of the Advisory Division and office.
• Organizes and updates internal reference materials, contact lists, policies and procedures, and publicly posted legal information.
• Assists in the coordination of training events, new employee orientation, and workflow execution processes.
• Produce a high volume of work in all described areas. Successfully coordinate work with Advisory Division’s administrative assistant.
• Performs related work as directed by the Chief Counsel.

• Paralegal degree or certificate strongly preferred.
• Must have effective organizational and office administration skills.
• Ability to provide excellent customer service.
• Ability to work cooperatively with others in a professional office environment.
• Needs to have strong writing, communication, and research skills, be capable of consistently meeting deadlines while prioritizing competing interests and must be able to quickly identify issues and objectives to appropriately handle or route matters to colleagues.
• Familiarity and competence with computer platforms for document management, workflow management, email, and word processing is required.
• The applicant should have a familiarity with the operations of state government.
• Experience with public records laws and compliance is preferred.
• The applicant must be able to competently manage client relationships and communications and to effectively communicate with supervisors and colleagues.