Office Manager (f/m/d) – Stockholm

We are looking for a highly organized and service-oriented Office Manager to join our Stockholm office. In this role, you will be at the center of our daily operations, ensuring that our office runs smoothly while supporting a variety of local and firm wide processes.

This is an excellent opportunity for someone who enjoys taking ownership, working independently, and contributing to a dynamic and entrepreneurial environment.

Finance & Administration

• Manage invoicing processes and monitor incoming and outgoing payments
• Assist with expense management and receipt administration

HR Support

• Coordinate recruitment activities and interview scheduling
• Maintain employee data and administrative processes in our HR system

Marketing & Communications

• Update local marketing materials and ensure compliance with company standards
• Support the planning and execution of internal and external events

IT & Infrastructure

• Manage mobile subscriptions, software licenses, and hardware purchases

Local Operations

• Support payroll, benefits administration, and insurance-related processes
• Maintain office inventories and related documentation

Office & Event Management

• Ensure the office remains professional, organized, and fully operational at all times
• Plan and coordinate internal events and marketing activities
• Prepare meeting rooms and welcome clients and visitors

Team Support

• Serve as a trusted point of contact for colleagues regarding office-related matters

• Positive, reliable, and solution-oriented personality
• Proactive mindset with a strong willingness to take ownership and drive improvements
• Previous experience in an administrative, service-oriented, hospitality, reception, or office support role
• Experience in HR, payroll and finance is beneficial but not required
• Hands-on attitude and ability to independently manage a broad range of responsibilities
• Strong organizational and communicational skills
• Excellent attention to detail and ability to prioritize effectively
• Fluent in Swedish and English, both written and spoken
• Comfortable working independently while collaborating closely with colleagues across multiple offices

• A key role within an international and entrepreneurial organization
• Significant responsibility and ownership from day one
• A collaborative and supportive working environment
• Opportunities to develop professionally and contribute to the growth of the business
• Exposure to a fast-paced professional services environment