Payables Associate

Duties: The Procure to Pay Associate works to ensure efficient, timely, and reliable invoice process, and issuing payments as required within the Procure to Pay Office. The responsibilities of the position include, but are not limited to, the following:

• Maintain and process accounts payable transactions daily
• Verify vendor invoice content meets BPHC’s payable invoice standards
• Review and confirm invoice information is complete and accurate
• Update vendor information into the vendor maintenance database
• Confirm invoice approval routing is complete and accurate
• Reconcile payables transactions and run payables reports
• Compile a list of problem invoices and track issues until they are resolved
• Communicate with Bureaus, Programs staff, Finance colleagues and Vendors to resolve invoice issues
• Serve as a knowledgeable resource to Bureaus, Programs/Departments for all Procure to Pay functions
• Respond to vendor inquiries expeditiously
• Review payment terms and invoice accuracy prior to submitting check run report for preapproval
• Support the Specialist to prepare and process electronic fund transfers and check payments
• Produce, analyze and/or reconcile reports as needed
• Support with unclaimed payments analyses and the preparation of remittance to Comm of MA
• Assist with compiling accurate vendor data and the annual filing of Form 1096 and 1099
• Participate and engage in Procure to Pay team activities
• Engage in BPHC activities and initiatives
• Work in a confidential capacity
• Additional Finance office responsibilities and projects as needed