Senior Payroll Specialist

Job Title: Senior Payroll Specialist

Position Summary:
We are seeking a detail-oriented and experienced Senior Payroll Specialist to oversee and process multi-state payroll operations with a high degree of accuracy, compliance, and confidentiality. This role will be responsible for ensuring timely and accurate payroll processing, maintaining payroll records, supporting audits and reporting, and serving as a key resource for payroll tax compliance across multiple states. The ideal candidate will have at least 5 years of payroll experience, strong knowledge of multi-state payroll tax requirements, and hands-on experience with Deltek Costpoint.

Key Responsibilities:

• Process payroll accurately and on time for employees across multiple states
• Maintain payroll records, earnings, deductions, garnishments, benefits, and tax withholdings
• Ensure compliance with federal, state, and local payroll tax regulations
• Research and resolve payroll tax issues, including multi-state withholding and reciprocity matters
• Reconcile payroll reports, tax filings, benefit deductions, and general ledger payroll accounts
• Prepare and review payroll-related reports for management, audits, and year-end processing
• Coordinate and support payroll tax filings, W-2 processing, and quarter/year-end close activities
• Partner with HR, Accounting, and Benefits teams to ensure accurate employee data and payroll changes
• Respond to employee payroll questions in a professional and timely manner
• Assist with payroll audits, compliance reviews, and process improvement initiatives
• Maintain system accuracy in Costpoint and support payroll-related testing or system updates as needed
• Stay current on payroll laws and regulatory changes affecting multi-state payroll processing

Required Qualifications:

• Minimum of 5 years of payroll processing experience
• Experience processing multi-state payroll
• Strong knowledge of federal and state payroll tax regulations
• Hands-on experience with Deltek Costpoint
• Experience with payroll reconciliations, quarterly filings, and year-end payroll processing
• Strong attention to detail and high level of accuracy
• Ability to handle sensitive and confidential information appropriately
• Strong Excel and reporting skills
• Excellent organizational, analytical, and communication skills

Preferred Qualifications:

• Experience in a government contracting or professional services environment
• Familiarity with labor distribution, project-based payroll, or timesheet systems
• Experience supporting audits and compliance reviews

Key Competencies:

• Payroll compliance knowledge
• Multi-state tax expertise
• Problem-solving and research skills
• Accuracy and attention to detail
• Ability to manage deadlines and competing priorities
• Strong customer service mindset