Office Coordinator
Job Description
Valinor is a new type of defense and government tech company focused on solving the problems others don’t. Our unique model of centralized go-to-market and decentralized engineering allows us to move with unparalleled efficiency to identify unmet needs, build right-sized solutions, and get products where they matter most - in the hands of users. Unlike others in the space, who focus on the flashy problems, Valinor exists to solve the quiet, unaddressed problems–the small but significant ones that lead to cracks in the country’s strength, stability, and security.
Backed by General Catalyst, Founders Fund, and Friends & Family Capital, Valinor was founded in 2024 and has established strategic partnerships with Palantir, Anduril, and Helsing. We are building the dream team, and we want you on it.
About The Role
Valinor is seeking an Office Coordinator to support our physical presence at our office in Washington, D.C. This is a unique opportunity to join an early-stage team and play a key role in shaping the culture of our office. This role requires a high level of grit and a willingness to jump on any task that comes up. You’ll work closely with the Valinor team members in Washington, D.C., to ensure that our office is running smoothly.
What You'll Do
Be the mayor of the Valinor D.C. office - Be the go to person for all administrative tasks in our D.C. office. You’ll need to be innovative and evolve with the office, as the team rapidly expands. Actively testing and creating new process should excite you.
Hold the cultural North Star - Organize happy hours, run point on team lunch, stock our snacks, and generally make sure all in-office team members are taken care of. A deep commitment to the Valinor mission is critical.
Coordinate mail and other packages - Do the occasional FedEx run, open mail and distribute to appropriate people, and arrange any bigger shipments arriving to office.
Keep the office looking top notch - Water plants, coordinate with our cleaning vendor, and ensure any sensitive materials are secure.
Manage and check in guests - Be the first face that any Valinor guests see when they get to the office and make sure they are appropriately checked in.
Collaborate with our People team to host on-site interviews - Greet candidates and be the on-site touchpoint for them throughout the interview day.
Work with IT and building management - Ensure connectivity and smooth operations by staying close to our IT team and building management to report any access issues, tech challenges, or facility problems.
What We're Looking For
2+ years of relevant experience as an office coordinator, Staff Assistant, office administrator, or operations role
Strong organizational skills and the ability to manage multiple vendors, requests, and priorities simultaneously
High grit and willingness to jump on any task
Comfort working in a fast-paced, ambiguous environment
Excellent written and verbal communication skills
What Valinor Offers
Competitive salary, equity packages, and benefits, including health, dental, and vision insurance - fully covered for employees, 401(k), development stipends, among others.
Unlimited PTO and two-week company holiday at the end of every calendar year.
We are a pro-mental health and pro-family company - we actually encourage employees to spend time with themselves and their families. Valinor also provides fertility benefits to those just beginning that journey.
Fun work environment - we like to laugh and take care of each other, but we also deeply respect the mission in front of us.
Headquartered in Washington, D.C.
Employees will have access to information, materials, and technologies subject to U.S. export controls, i.e., EAR and/or ITAR, and must be U.S. Persons, as defined by 22 C.F.R. § 120.62, based in the United States.
Valinor is an equal-opportunity employer committed to creating a diverse and inclusive workplace. The Valinor team is made up of incredibly talented and unique individuals, who together are disrupting industry norms by creating new paths towards the future of defense and government technology. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws, including the CA Fair Chance Initiative for Hiring Ordinance. We actively encourage members of recognized minorities, women, Veterans, and those with disabilities to apply, and we work to create a welcoming and supportive environment for all applicants throughout the interview process. If you are someone passionate about working on problems that have a real-world impact, we'd love to hear from you!