Planner

What will be your responsibilities?

In his/her role, the Maintenance Planner will be responsible for:

Manage Site SAP SO’s, SO processes and Data.

• Open service orders following the process and using approved documents as per the SO process. All service orders will have estimated/or actual planned cost captured prior to the commencement of the works.
• Provide regular Age analysis reports.
• Attach document’s as per sequence of events.
• Scrutinize resource allocation planned vs actual. Report any quality deviations to senior supervisors on a daily basis.
• Capture approved intervention reports on a daily basis.
• Weekly meeting with supervisors on documentation capturing, compliance should be at 95%
• Create purchase requisitions following the procedure ensuring healthy competition amongst suppliers is promoted. Same day service for all requests.
• Update and Maintain server file(s) allocated to you at all times.
• Ensure that server is updated for all assets issued and that accountability for assets can never be disputed (signed documents)
• Participate in the development, approval, training, implementation, and review SAP processes.

Provide regular SAP financial status reports.

• PR age analysis
• Labour recovery report to be discussed with senior supervisors on a weekly basis.
• Labour recovery report to be presented to management on a monthly basis.
• Provide forecast reports on a regular basis.

Manage administrator function on site.

• Light vehicle service inspections
• Light vehicle service bookings
• Hard copy filing need to be under lock and key . Access control Participation in budgetary preparation, tracking, and analysis.
• Enters purchase requisitions for all planned services.
• SO files to be upkept and filed for archiving when SO reaches Teco status
• Container management on site is solely your accountability. Send containers to Kitwe finance department as and when required for official document storage as per the Zambian law.
  

Planning & Scheduling

• Run long term forecasts and identify work that needs to be planned and executed within the time frame.
• Performance expectation: To up-skill the workforce; to assist them in developing technical knowledge; Draft Budgets developed.
• Key performance indicator: Staff are competent; Backlog; Open Work Orders; Completed Work Order quality.
• (% OF TOTAL POSITION: 60%)

Continuous Improvement

• Strive to implement new tools to make the planning cycle easier and more accurate.
• Continually update processes and practices for accuracy. Ensure all documentation is clear, updated and complete.
• Performance expectations: Improvement opportunities are, captured and actioned.
• Key performance indicator: KPIs are exceeded; Demonstrable savings and productivity improvements; Tool Time
• (% OF TOTAL POSITION: 30%)