Job Description
We’re looking for a part-time Office Manager to shape an outstanding employee experience in our London office. This is a hands-on, high-impact role where you’ll combine office operations, employee experience, and leadership support.
You’ll work closely with HR and leadership, act as the heartbeat of the office, and help us create a seamless, welcoming, and high-performing workplace. You’ll also collaborate with our Frankfurt office to ensure consistency across EMEA.
Working model
- Part-time role, London-based
- Regular in-office presence required (minimum 2 days per week, aligned with business needs)
- Own the day-to-day running of the London office, ensuring a smooth, efficient and well-organised environment
- Be the go-to person for employees, visitors, and external partners
- Deliver engaging office initiatives and events, managing budgets effectively with HR guidance
- Coordinate onboarding and offboarding (equipment, logistics, setup – with global IT support)
- Manage vendors, office supplies, and services to keep everything running seamlessly
- Act as liaison with building management and lead on health & safety compliance
- Continuously improve processes, using tools and AI where possible to simplify and scale
Leadership & administrative support
- Support senior leaders with scheduling, coordination, and key communications
- Organise meetings, interviews, and events with a strong focus on experience and efficiency
- Prepare materials and help drive follow-ups to keep things moving
- Partner with Talent Acquisition on interview coordination and candidate experience
- Highly organised, proactive and solutions-focused
- Confident working with senior stakeholders and external partners
- Comfortable managing multiple priorities in a fast-paced environment
- Hands-on mindset with a focus on continuous improvement
- Open to feedback, adaptable, and eager to learn and evolve
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Icertis is the global leader in AI-powered contract intelligence. The Icertis platform revolutionizes contract management, equipping customers with powerful insights and automation to grow revenue, control costs, mitigate risk, and ensure compliance - the pillars of business success. Today, more than one third of the Fortune 100 trust Icertis to realize the full intent of millions of commercial agreements in 90+ countries.