***CDHS APPRENTICESHIP POSITION*** - Accounting Technician III

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Remote Work/Hybrid: In office 2 days a week Wednesday's and Thursday's

Remote 3 days a week

Please note: These working arrangements are subject to change.

About this Unit:


The Colorado Department of Human Services (CDHS) has developed a pathway to a career in Accounting by combining on-the-job training with formal education.  This Apprentice program is structured to provide hands-on experience, working side by side with experienced professionals, you will gain practical skills, earn a salary and develop crucial competencies to secure a path to permanent employment in the finance sector.

We are looking for candidates that demonstrate a deep commitment and interest in a career in accounting in public service.

This Accountant Technician III position is a 12 month Term-Limited Apprenticeship within the state of Colorado. The registered apprenticeships are high-quality work-based learning and earn-and-learn models that meet national standards for registration with Apprenticeship Colorado.

This position requires enrollment with Front Range Community College for the Bookkeeping Certificate Program.

About the Position/s:
This position ensures accurate and timely payroll and timekeeping for employees in the facilities assigned and performs critical procedures to maintain the operation of the automated timekeeping system (Kronos) in the department as they relate to the Department of Human Services.  Components of that pay include various deductions, direct deposit, adjustments to pay and/or hours and interactions with the state benefits system to assure proper health, dental and life insurance coverage.  This position is also part of the New Employee Orientation Payroll Presenting Team.

Summary of Duties:

Kronos Timekeeping System

Enters all new hires for the facilities assigned in Kronos.  Once employees are in the payroll system, create the Kronos people record, enter pre-hire and NEO, enter W-4 and direct deposit information in the payroll system and give the employee folder to the payroll officer. Once notified of termination/resignation/retirement of an employee for the facilities assigned confirms that Kronos is accurate and complete and completes the timekeeping sections of the Terminated Employee Checklist. Prints all pages of Terminated Employee Checklist and signs as Timekeeper and then gives completed Monthly Employee folder to payroll officer to process final payment. Processes the biweekly and/or monthly Kronos closing for assigned facilities’ employees. Enters all cost accounting template updates for biweekly and/or monthly employees for the assigned facilities. Enters all FML, STD and Injury Leave for assigned facilities’ biweekly and/or monthly employees forecasting leave usage for FML and Injury Leave while coordinating with benefits, employee’s supervisor and/or editor. Enters all Kronos information form changes, missed punches and late leave slips for assigned facilities’ employees. Assists in all moves of employees from biweekly to monthly or monthly to biweekly. Research problems and questions for employees concerning time worked and leave balances.   Provide additional training to supervisors and unit time managers on processes for Kronos. 

PAYROLL 

Ensures proper payment of employees by batching and entering all hours and deductions into the state payroll system for biweekly and/or monthly employees in facilities assigned. Analyze and correct any discrepancies that may occur during input and balance to final edit reports. Analyzes biweekly and/or monthly employee work and leave time to ensure work hours, overtime, shift time and leave taken are recorded timely and accurately. Creates hand drawn checks (CHOPS) for biweekly and/or monthly employees in facilities assigned. Enters direct deposit information and W-4 information for all employees in the assigned facilities. Review, manage and collect suspended health, dental and life insurance premiums from biweekly and/or monthly employees in the facilities assigned. Complete each biweekly and/or monthly payroll reconciliation for the biweekly and/or monthly employees in the facilities assigned, pulling direct deposits as needed to avoid overpayment. Respond to questions from employees, program accountants, supervisors or managers relating to payroll. Distribute information to employees, supervisors, and editors regarding payroll rules, regulations and procedures. Maintain required payroll reports for payroll unit and program accountants.

Option 1 (Minimum Qualifications) 

• Three (3) years of relevant experience in accounting, finance or payroll experience or a closely related field.

  
  
• Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.

Option 2 (Substitutions)  

• A combination of related education and/or relevant experience in accounting which included timekeeping administration, payroll processing or closely related equal to three (3) years

Preferred Skills:  
Good written and oral communication Solid computer skills to include systems navigation, google products and familiarity with excel

Ability to prioritize work and understand the importance of workflow management

Conditions of Employment:

• Standard Background – Name check, TRAILS, CMS and JBITS

• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position.

• Motor Vehicle Check , if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.

• Must possess a valid, non-restricted Colorado Driver’s License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state border

• Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date.  

• Shift Work – Explain: This position might be required to work shifts
• Travel – As business requires for training or meetings

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must 

1. Disclose that information on the application.

2. Explain why the prior termination or resignation should not disqualify you from the current position.

3. Provide your employee number from your prior State employment.  Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Appeal Rights

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated.  You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.  

• You can find the official appeal form here. 

• You must be deliver the official appeal form to the State Personnel Board:

  • By email ([email protected]), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or 

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance:

• At (303) 866-3300, or

•  Refer to the  Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

  
  

How to Apply

• How to apply to the State of Colorado (Youtube Video, Runtime 3:59, Closed Captions Available)

• The Assessment Process

About Us & Benefits

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program.

Our Values

• We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

• Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

ADA Accommodations

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. 

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to [email protected].

The Assessment Process

 

For additional recruiting questions, please contact Gerald.Barajas@state.co.us

(Benefits Section - For Permanent Positions Only)

About Us: 

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.  

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~