Archives Associate

Position Summary The mission of the Concordia College Archives is to preserve and provide access to the historical, legal, fiscal, and administrative documents of the College. This position serves an important role in providing access to archival collections, assisting with outreach initiatives, answering reference queries within the Archives and the Library, processing materials, and digitizing collections. In addition, this position leads the operation of the archives by maintaining statistics, updating webpages, and completing other office management duties. To accomplish this work, this position requires the ability to function within multiple software systems and have a basic understanding of archival concepts and processes. Essential skills for this position include problem solving, the ability to work independently, and excellent communication skills. Position Responsibilities 1. Staff Supervision Hire and onboard student employees Supervise and manage the daily tasks of student employees Assist College Archivist in managing the work of archives’ interns Collaborate with the College Archivist to plan projects and workflows Assist in updating and maintaining training manuals handbooks 2. Digital Collections Scan and upload digital surrogates into content management systems Maintain digital records repositories Capture and preserve born-digital records Convert legacy media to digital format for upload to digital records repositories 3. Collections Management Accession incoming donations Maintain donor records Execute basic preservation strategies for incoming donations Arrange and describe collections as identified in processing plans Assist in maintaining the Archives’ collection management system 4. Public Services Answer directional and reference questions at the Archives’ public service desk Answer directional and reference questions at the Library’s public service desk as needed Mediate phone and email reference queries Assist with researching, editing, and designing exhibits, social media posts, and newsletter articles 5. Office Administration Manage linear feet, donation, and usage statistics Inventory and order supplies Participate in library staff meetings Serve on relevant library committees Complete other duties as assigned