Project Administrator I

We begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people's dreams, our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality.

All for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the world's and people's tomorrows; the world's first, the world's best technologies and products; we will continue our part in creating a better society.

Job Summary

The Project Administrator I is an entry level support role responsible for providing administrative and coordination support to project and program teams. This role ensures that projects run smoothly by maintaining documentation, tracking actions, supporting meetings, and assisting with schedule and data updates.

Job Description

The Project Administrator I focuses on project administration and execution support, not decision‑making or delivery ownership. The role is developmental and builds foundational understanding of project lifecycles, governance, and cross‑functional coordination.
This position typically reports to a Project Manager, Program Manager, Project Management Office (PMO) Lead, or Functional Manager.

Project Administration & Coordination
Provide administrative support for assigned projects or programs
Maintain project files, documentation, and records in accordance with standards
Assist with coordination of project activities across team members

Schedule, Action & Task Tracking
Update project schedules, action logs, and task trackers as directed
Track completion of action items and follow up with owners
Flag overdue items or data gaps for escalation

Meeting & Communication Support
Schedule project meetings, prepare agendas, and distribute materials
Capture meeting notes, decisions, and action items
Distribute follow‑ups and ensure records are maintained

Reporting & Data Support
Assist with preparation of routine project status reports and summaries
Enter and update project data in tracking tools or systems
Ensure data accuracy and consistency

Document Control & Organization
Maintain version control for project documents and presentations
Ensure documentation is organized, accessible, and up to date
Support audit or review readiness through accurate recordkeeping

Risk & Issue Awareness
Track basic risks, issues, or dependencies as identified by project leaders
Support escalation by providing clear supporting information
Assist with maintaining logs and registers

Cross‑Functional Support
Work with team members across Operations, Engineering, Finance, IT, or other functions
Support information flow and coordination between teams
Respond to routine project inquiries professionally and promptly

Process & Tool Adherence
Follow established project management processes, templates, and tools
Support consistent use of standards and governance requirements
Assist with minor updates to templates or workflows as directed

Qualifications
Education & Experience
High school diploma or equivalent required
Associate or bachelor’s degree in Business, Management, Operations, or related field preferred
Entry‑level role; typically 0–1 years of experience in administrative, coordination, project support, or office roles

Knowledge, Skills & Abilities
Strong organizational skills and attention to detail
Basic computer proficiency (spreadsheets, documents, email, calendars)
Ability to follow defined processes and instructions
Clear written and verbal communication skills
Ability to manage multiple routine tasks and deadlines
Dependable follow‑through and professionalism
Willingness to learn project management concepts and tools

Additional Job Details

Organizational Impact

• Works to deliver on day-to-day objectives with minor impact on achievement results for the team
• Delivers job responsibilities following a defined standard output or set of procedures
• Work consists of tasks that are routine, or well defined, with specific instructions to achieve standardized solutions
• Work is closely supervised

Communication & Influence

• Communicates with contacts typically within immediate job area on matters that involve obtaining or providing information requiring little explanation or interpretation

Innovation & Complexity

• Responsible for checking data and information or troubleshooting when minor changes may be required based on review
• Daily challenges faced are routine and solutions clearly prescribed
• Follows a well-established and familiar set of activities and/or processes to derive a solution

Equal Employment Opportunity and Affirmative Action at Nidec
Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Shift Schedule

No Soliciting

Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.