Finance Operations Manager
Job Description
We are seeking a strong Finance Operations Manager to bring structure, visibility, and discipline to our financial systems.
This is an operational role — not a tax-only accounting position.
Role Overview
You will own day-to-day financial operations including payroll oversight, client invoicing, accounts receivable/payable, and cash flow forecasting.
Your mission is to create financial clarity, clean reporting, and predictable cash flow.
Key Responsibilities
Financial Infrastructure
Clean and maintain QuickBooks Online
Reconcile all bank and credit card accounts
Maintain accurate and timely monthly P&L
Improve chart of accounts and reporting structure
Cash Flow & Forecasting
Build and maintain a 13-week rolling cash flow forecast
Monitor payroll obligations and vendor payments
Provide weekly cash position updates
Identify risk gaps before they happen
Billing & Revenue Operations
Manage invoicing for 40+ clients
Maintain master billing calendar
Track accounts receivable and enforce collections process
Ensure timely and accurate revenue recognition
Payroll & Expense Oversight
Oversee high-volume payroll processing
Track payroll as % of revenue
Categorize and control operational expenses
Improve cost visibility across departments
Reporting
Deliver weekly financial summary (cash, AR, payroll forecast)
Deliver monthly clean P&L and margin analysis
Track profitability by client
Requirements
3+ years accounting or finance operations experience
Experience working with marketing agencies or service businesses
Advanced QuickBooks Online expertise
Strong understanding of cash flow forecasting
Experience managing payroll for 50+ team members
Detail-oriented and process-driven
Strong communication and accountability
Ideal Candidate
Calm under complexity
Systems thinker
Proactive problem solver
Comfortable enforcing financial discipline
Focused on clarity, not just compliance
Compensation
Full-time US-based: $75K–$95K
Success Metrics (First 60 Days)
Clean and reconciled books
Accurate monthly P&L delivered on time
Functional 13-week cash flow forecast
Billing calendar fully operational
Clear payroll-to-revenue ratio tracking
Improved AR collection speed
- Department
- Human Resources & Administration
- Locations
- Los Angeles HQ, Salt Lake City
High Scale is an advertising company specializing in high-volume, high-performing ad content for top brands across North America, Europe, and 35+ countries worldwide. We combine creativity, strategy, and behavioral data to produce advertising that connects with audiences and drives measurable impact.
Operating from one of the largest production studios in the U.S., HighScale manages every stage of production—from concept to delivery—ensuring speed, quality, and innovation at scale.
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