Administrative Specialist

JOB LOCATION

Aurora, Colorado 80016-2946

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

PRIMARY DUTIES & RESPONSIBILITIES

Salary to be commensurate with experience

The hiring range for this position is $23.84 - $29.80 per hour.

The deadline to submit applications is July 4, 2026. Please note, The City of Aurora will conduct ongoing screenings of applications on a first come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.

OVERVIEW OF POSITION / DEPARTMENT

The Administrative Specialist provides general administrative support and performs complex clerical duties for the Water Internal & External Relations Division as well as the Water Services management team and staff.

PRIMARY DUTIES & RESPONSIBILITIES

• Provide subject matter/division-specific support for the Water Internal & External Relations Division as well as the Water Services management team and staff
• Document assistance which includes: Performing document review and QA/QC including formatting, preparing, editing, proof-reading, routing, scanning, indexing, and electronic filing for contracts, memoranda, agreements or other documents and correspondence (including mail and e-mails); ensuring documents meet ADA requirements and Aurora branding standards; routing for signatures; ensuring final documents have all the correct signatures, attachments, exhibits etc.
• Assist in coordinating with the City Clerk's Office to manage documents needing signatures, filing, inventory etc.
• Schedule and coordinate external and internal meetings which include Senior Management, Directors, Department Staff, and community partners 
• Assist division staff in managing SharePoint sites and libraries as well as making updates to Aurora Water’s public website
• Review and correct video closed‑captioning for accuracy, timing, and readability
• Assist with mailing including addressing, packing, and mailing envelopes; sorting, scanning and delivering incoming mail
• Assist in managing copier, office, and break room supplies
• Act as Purchase Card Custodian and assist with reconciliations
• Assist with accurately coding and filing warehouse invoices
• Perform other duties as assigned

The listed primary duties and responsibilities are not a comprehensive list of expectations for the job. Duties and responsibilities may change at any time with or without notice.  

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

MINIMUM QUALIFICATIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education:

• High School Diploma or GED
• Some college preferred

Required Experience:

• Two (2) years of office administrative support experience

 

Preferred Experience:

• Website editing
• Familiarity with WCAG and ADA Compliance
• CommonLook and CapCut

Knowledge: 

• Knowledge of business English, spelling, and math
• General office equipment, including personal computers with related software applications 
• MS Office Suite

 
Abilities: 

• Ability to establish and maintain effective working relationships with employees and citizens.
• Communicate clearly and effectively both verbally and in writing
• Ability to understand oral and written instructions
• Handle stressful situations with tact and diplomacy
• Ability to work well under pressure and meet deadlines with little supervision

 
Skills: 

• Efficiently and accurately key information using a keyboard and skill in performing data entry.
• Strong interpersonal, analytical and organizational skills

Licenses and Certifications:

• Valid Colorado driver's license with a good driving record

WORKING CONDITIONS

Essential Personnel:

• When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel.

Physical Demands: 

• Light physical work lifting at least 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds with or without assistance.
• Frequent hand/eye coordination for operation of office equipment
• Vision for reading and interpreting reports and data analysis and preparation
• Frequent speech communication, hearing and listening to maintain communication with employees and citizens

Equipment Used:

• Frequently uses standard office equipment including computer, calculator, multi-line telephones, and copy/fax machines
• This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment

The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24.

For Veterans preference:  Please show all of your employment history, including military service and related documentation (DD214) on the application.
           
The City of Aurora is an equal opportunity employer.  We are required by state and federal agencies to keep certain statistical records on applicants.  It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
                                         
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace.  A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
 

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. 

Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others.  

Employment references will be conducted on finalists for City of Aurora vacancies.