Team Assistant

Do you want to build a career that is truly worthwhile? Working at the World Bank Group (WBG) provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org The Eastern Europe Country Management Unit (ECCEE), which covers Ukraine, Moldova, and Belarus, is recruiting a Team Assistant based in Kyiv, Ukraine, to provide administrative, logistical, and coordination support to the World Bank portfolio. The Team Assistant will report directly to the ECCEE Operations Manager, work closely with task teams, government counterparts, development partners, and other stakeholders, as needed. The responsibilities below reflect typical Team Assistant functions and may be assigned in whole or in part depending on business needs, workload, team arrangements, and the specific requirements of the role. Key Responsibilities Responsibilities may include, but are not limited to, the following: • Provide day-to-day administrative and logistical support to the Ukraine Country Office and relevant task teams, including scheduling meetings, organizing workshops and events, preparing meeting materials, coordinating calendars, and supporting follow-up actions. • Support visiting WBG missions to Ukraine, including coordination of mission schedules, meeting arrangements, transport, accommodation, access to office facilities, logistical notes, and liaison with government counterparts, development partners, and other stakeholders, as needed. • Assist with travel arrangements and related logistics for staff, consultants, and mission teams, in line with World Bank procedures and Ukraine Country Office requirements. • Support budget preparation, monitoring, payment processing, procurement actions, and other administrative processes, ensuring timely follow-up and proper documentation. • Assist the Operations Manager, task team leaders, and specialists in preparing materials and deliverables, including stakeholder mapping, background research, meeting notes, presentations, correspondence, and preliminary analysis. • Maintain and periodically update relevant databases, contact lists, filing systems, mission records, and other team or country office information repositories. • Draft, format, and quality-check correspondence, briefs, reports, presentations, tables, and other documents as required. • Coordinate with relevant internal World Bank units, including operations, procurement, financial management, security, travel, resource management, and administrative teams, to facilitate smooth implementation of country office and project activities. • Support coordination with external stakeholders, including government institutions, development partners, consultants, vendors, and service providers, as requested. • Assist with the organization of official meetings, workshops, consultations, and events, including venue arrangements, interpretation/translation support, participant lists, invitations, materials, catering, and post-event documentation. • Support proper filing, record keeping, and compliance with applicable World Bank administrative policies, procedures, and standards. • Perform other administrative, logistical, and coordination duties as assigned by the ECCEE Operations Manager.