Renata
Back to jobs
Magic

Virtual Bookkeeper - NetSuite Specialist - Freelance, Remote

Magic
PhilippinesPosted 1 weeks ago
Full Timehybrid

Job Description

Virtual Bookkeeper - NetSuite Specialist - Freelance, Remote

Department: Specialized Roles

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description

About the Client
A fast-growing, US-based automotive performance and engine-build company operates a lean, on-site team alongside an expanding e-commerce parts business. They prioritize exceptional customer service, rapid fulfillment, and reliable operations as they scale. The team values accuracy, speed, and clear communication to support sales growth.

Why does this role exist?
The operations lead is spending too much time in bookkeeping and operations, which is impacting sales opportunities and confidence in the numbers. This role exists to take full ownership of financial operations in NetSuite—ensuring accurate reconciliations, timely month-end close, and management reporting—so leadership can make decisions quickly and trust the data. Ultimately, you’ll restore financial clarity and cadence while enabling the team to focus on growth.


The Impact you’ll make

Bank and GL Reconciliations
  • Reconcile multiple bank and credit card accounts in NetSuite on a weekly/daily cadence
  • Clear outstanding items, investigate discrepancies, and prepare inter-account transfers
  • Maintain audit-ready reconciliation schedules and supporting documentation
AP, PO Matching, and Payments
  • Match vendor invoices to POs in NetSuite; code, post, and schedule vendor payments
  • Coordinate payment runs, maintain vendor terms, and ensure the payroll account is funded
  • Resolve vendor discrepancies proactively and keep vendor records current
Month-End Close and Management Reporting
  • Own the close calendar: post accruals/adjustments, review subledgers, and lock the books
  • Produce timely, tax-ready management reports and packages for the external accountant
  • Build saved searches/dashboards in NetSuite to support management decision-making
Process Ownership and SOPs
  • Create onboarding SOPs and lead a first-week handover with the on-site team/accountant
  • Document workflows for bank recs, AP, payments, and the month-end close checklist
  • Strengthen internal controls and implement lightweight process improvements


Skills, Knowledge and Expertise

Required:
  • Proven, hands-on NetSuite bookkeeping/controller experience (non-negotiable)
  • Proven experience owning reconciliations and month-end close in a small-to-mid-sized business
  • Demonstrated AP/PO matching and vendor payment processing within NetSuite
  • Strong track record with multi-account bank reconciliations and consolidation
Your superpowers are...
  • Technical: NetSuite (GL, AP, bank recs, saved searches, reporting), Excel/Google Sheets, bank portals
  • Financial operations: reconciliations, close management, cash flow awareness, controls, documentation
  • Soft skills: proactive ownership, high integrity with sensitive financial access, detail orientation, calm under deadlines, crisp communication, and long-term commitment
WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home
You should apply if...
  • You love owning the numbers end-to-end and take pride in clean, timely closes
  • You are a proactive problem-solver who anticipates issues and communicates solutions early
  • You thrive in a lean, fast-moving environment and enjoy partnering directly with operators
  • You want a stable, long-term role where your reliability and judgment are trusted
What to expect...

Work Setup:
  • Remote position
  • Must have a reliable internet connection and a quiet workspace
  • Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
  • 40 hours per week
  • Monday–Friday, 8:00 am–5:00 pm US Time
Compensation:
  • $7 per hour
  • No benefits package included


Benefits

About Magic
Website
Virtual Bookkeeper - NetSuite Specialist - Freelance, Remote at Magic | Renata