Police Department Records Clerk

The Records Clerk will perform a variety of clerical and administrative duties to include retrieving, maintaining, and distribution of public records for the Police Department.  The Records Clerk will be responsible for maintenance of all records, criminal case files, and department documents.

1. Process, review, and maintain accurate records, including incident reports, arrest records, traffic citations, parking tickets, and criminal offense cases. Seals and expunges all law enforcement records as ordered by the courts.
2. Inputs, updates, and validates data in local, state, and federal criminal database (such as NCIC/LEADS)
3. Respond to requests for information from the public, insurance companies, and attorneys, ensuring compliance with public records laws and confidentiality.
4. Assist the public at the front counter and via telephone, providing information while maintaining security protocol.
5. Prepares, scans, and files documents, purge records in accordance to the retention schedule.
6. Process and track payments for parking violations.
7. Keeps direct supervisor promptly informed of key/significant issues or concerns.
8. Carries out duties and responsibilities in a safe and efficient manner to maintain a safe work environment and surrounding area for oneself, co-workers and public. Responds to hazardous situations and/or potentially unsafe conditions by taking corrective action as capable and promptly notifying supervisory personnel.
9. Updates and enhances own knowledge by involvement in continuing education for professional growth (i.e., attends relevant conferences, seminars, in-service trainings, and certification programs)
10. Strict adherence to confidentiality and privacy regulations when handling sensitive information.
11. Performs related duties as assigned or apparent.