Judicial Assistant - Court of Appeals (Judge Petty)

Position Title:               Judicial Assistant 

Effective Date:             June 1, 2026

Salary Grade/Range:   Grade 13/$73,000 - $79,012 

FLSA Status:                 Administrative Support

EEO Job Category:      Exempt–Personal Staff of Elected Official

General Position Summary:
Serves as private judicial assistant to a Supreme Court Justice or a Court of Appeals Judge and performs sensitive and complex work of a legal nature relating to the life cycle of an appeal as well as traditional administrative work.(The examples provided do not cover all the duties which the incumbent of this position may be required to perform.)

• Composes, edits, and transcribes correspondence and memoranda of a legal nature;
• Proofreads draft opinions for accuracy of content and calls attention to errors or changes, including legal citations;
• Ensures that all case files are accurate and complete with all case documents, including but not limited to briefing, motions, and the record on appeal;
• Prepares opinions for distribution and publication;
• Checks advance sheets of published opinions for accuracy;
• Types legal documents, form letters, reports and similar materials;
• Creates new document formats and templates;
• Accesses and updates information in the appellate case management system;
• Tracks the status of pending case matters to ensure deadlines are met;
• Prepares and maintains monthly conference files for the justice or judge and files for oral argument;
• Prepares and circulates disposition memoranda to justices and/or judges;
• Prepares information and answers questions in order to relieve the justice or judge of quasi-administrative and technical procedures;
• Serves as a liaison for internal and external communications regarding the chambers;
• Maintains the justice’s or judge’s calendar;
• Coordinates the judicial law clerk recruitment and selection process;
• Assists the justice or judge with orienting, training, and supervising judicial law clerks;
• Files and indexes office records, legal documents, and related materials;
• Reads and routes incoming mail, assembles files and other materials to facilitate reply;
• Dismantles files and retains records required by law;
• Assists the justice or judge with preparing for presentations and speeches;
• Makes travel arrangements for the justice or judge and submits expense reports;
• Performs other duties as assigned.
  

The Judicial Branch reserves the right to consider an equivalent combination of education, training, and/or experience in determining whether an applicant is capable of performing the assigned duties and fulfilling the responsibilities of the position.

Education and Experience:

• Must have a high school diploma or equivalent
• Must have at least five years of legal secretary, judicial assistant, paralegal, legal practice, or other high-level administrative experience performing progressively responsible clerical and/or court-related work;
• Preference may be given to candidates who have experience with the methods and procedures of the court system, or to those with legal education.
  

• Knowledge of English grammar, punctuation, and spelling;
• Knowledge of legal terminology, procedures, and citation formats;
• Skill in copy-editing and proofreading;  
• Skill in file management and calendaring;
• Skill in organization and time management;
• Skill in the use of a personal computer with standard applications in a Windows environment;
• Skill in using case management IT software preferred;
• Skill in working effectively with others in the court system;
• Ability to operate office machinery including copier, and computer including use of email and document management programs;
• Ability to quickly and accurately type from verbal or written instructions as well as plain or rough draft copies;
• Ability to maintain detailed records and prepare correspondence on routine matters;
• Ability to conduct oneself in professional manner and promote harmonious working relationships with fellow employees and the general public;
• Ability to communicate effectively verbally and in writing;
• Ability to maintain confidentiality;
• Ability to be tactful and courteous when dealing with the public, some of whom may be irate or under stress.
  

Special Requirements:
Please note this is an at-will position serving at the pleasure of the supervising justice or judge and that employment may not continue beyond the tenure of the incumbent justice or judge. Judge Petty will be up for election in May 2028; his current term expires in January 2029.

Application Instructions:
Application materials must be received by, 5:00 p.m. MDT, Friday, June 12, 2026

The Idaho Judiciary is an equal opportunity employer. Hiring is done without regard to race, color, national origin, sex, age, religion, socioeconomic status, sexual orientation, gender identity, disability, or any other applicable legally protected status. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodation for applying or interviewing, please notify human resources.