Employment Type:

Part time

Shift:

Day Shift

Description:

Heartwood Lodge is seeking a detail-oriented and organized Supply Coordinator to oversee the procurement, inventory management, storage, and distribution of supplies throughout our long-term care facility. The Supply Coordinator plays a vital role in ensuring clinical departments have the necessary supplies and equipment available to support exceptional resident care and operational efficiency.

The ideal candidate will possess strong organizational skills, inventory management experience, and a commitment to supporting a resident-centered environment.

Key Responsibilities

Inventory Management

• Maintain accurate inventory levels of medical and nursing supplies.
• Monitor stock levels and reorder supplies to prevent shortages and overstock situations.
• Conduct routine inventory counts and reconcile discrepancies.
• Organize and maintain supply rooms and storage areas in a clean, safe, and orderly manner.

Purchasing and Vendor Relations

• Order supplies and equipment in accordance with facility policies and budget guidelines.
• Compare pricing, quality, and vendor performance to ensure cost-effective purchasing.
• Maintain relationships with approved vendors and suppliers.
• Process purchase orders, invoices, and receiving documentation accurately and timely.

Receiving and Distribution

• Receive, inspect, and verify deliveries for accuracy and condition.
• Distribute supplies throughout the facility to appropriate departments.
• Track and document supply usage and special orders.
• Coordinate returns, replacements, and warranty claims when necessary.

Compliance and Safety

• Ensure storage and handling of supplies comply with facility policies, safety regulations, and infection prevention standards.
• Maintain records required for audits, inspections, and regulatory compliance.
• Monitor expiration dates of supplies and coordinate proper rotation of inventory.

Collaboration

• Work closely with nursing teams to identify supply needs.
• Assist department managers with forecasting and budgeting for supply expenditures.
• Participate in quality improvement initiatives related to inventory control and cost management.

Qualifications

Required

• High school diploma or GED.
• Minimum one (1) year of experience in inventory control, purchasing, supply chain, healthcare materials management, or a related field.
• Proficiency with Microsoft Office applications, including Excel and Outlook.
• Strong organizational, communication, and time-management skills.
• Ability to prioritize tasks and manage multiple responsibilities effectively.

Preferred

• Experience in a long-term care, skilled nursing, healthcare, or senior living environment.
• Knowledge of purchasing systems and inventory management software.
• Associate degree in business, supply chain management, healthcare administration, or a related field.

Physical Requirements

• Ability to lift, carry, push, and pull up to 50 pounds.
• Ability to stand, walk, bend, and reach for extended periods.
• Ability to operate carts, pallet jacks, and other material-handling equipment safely.
• Ability to work in storage areas, supply rooms, and throughout the facility.

Core Competencies

• Attention to detail
• Organization and planning
• Customer service mindset
• Problem-solving abilities
• Cost-conscious decision making
• Reliability and accountability
• Team collaboration
• Commitment to resident-centered care

What Perks and Benefits Can You Look Forward to?

• Paid holidays and generous Paid Time Off (PTO)
• Up to $4,000 in tuition reimbursement annually!
• Discounts with major vendors; AT&T, Verizon, Ford Motor Company, General Motors, Quicken Loans, AND MORE!
• Day 1 Benefits - Low cost medical, dental and vision insurance plans. Enjoy lower cost medical services when you visit facilities within the Trinity Health network.
• Daily-pay options
• Fast response interview times and job offers!

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.